Office/Administration - Administrative Assistant Lv3

TechDigital Group; Chicago (IL); On-site; USD 30,000 - 50,000; Part time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to provide essential support in a dynamic office environment. This role involves coordinating schedules, managing communications, and assisting with event planning, all while working part-time. The ideal candidate will have a strong background in administrative tasks and be familiar with Microsoft Office applications. Join a supportive team that values flexibility and collaboration, and make a meaningful impact during a temporary assignment covering maternity leave. If you're organized, proactive, and ready to contribute to a thriving workplace, this opportunity is perfect for you.

Qualifications

• 2-3 years of experience in administrative support and office management.
• Strong skills in calendar management and event coordination.

Responsibilities

• Provide clerical support and manage schedules for multiple leaders.
• Coordinate meetings and handle routine administrative tasks.

Skills

Administrative Support

Calendar Management

Event Coordination

Communication Skills

Education

High School Diploma

Secondary Education or Equivalent

Tools

Microsoft Office

Job description

Job Title: Administrative Assistant

CONTRACTOR WILL BE WORKING AT THIS PHYSICAL WORK LOCATION: 954 W. Washington Blvd. Ste 225, Chicago, IL 60607

Only a temporary covering for someone on maternity leave.

Schedule: Monday through Friday flexible schedule during normal business hours between 8:00-5:00 PM working PART-TIME 20 hours per week on average. Some events (summits) will be included sometime after normal business hours including dinners, social gatherings, etc.

The Administrative Assistant 2 will provide moderately complex, varied-to-routine administrative and clerical support. We seek a professional who will coordinate, integrate and implement assigned administrative or staff functions.

1. Receive and relay messages and respond to varied to routine administrative requests.
2. Solicit, collect and organize documentation and data, performing moderately complex data entry into one or more systems.
3. Schedule and coordinate meetings, diaries and travel arrangements.
4. Apply knowledge of department operations and infrastructure, policies and procedures to perform moderately complex administrative processes.
5. Handle moderately complex clerical, administrative, technical or customer support issues under general supervision, while escalating more complex issues to appropriate staff.
6. Other duties as assigned.

Minimum Qualifications

1. High school diploma, secondary education level or equivalent.
2. Two years of related work experience.

Preferred Qualifications

MUST HAVES:

1. Supporting multiple leaders.
2. Familiar with Microsoft Office applications.
3. Calendar Management.
4. Event coordination.
5. General knowledge of office management.
6. Minimum 2-3 years experience in administrative support.

Interviews will be conducted virtually via MS Teams.

Must complete background check only.