Senior Executive Assistant to Academic Leadership

University of Chicago; Chicago (IL); Hybrid; USD 68,000 - 88,000; Full time

Job summary

The University of Chicago seeks an Executive Assistant to provide confidential, high-level office support for the Center's leadership. This in-person role coordinates communications, scheduling, travel, and special projects for the Faculty Director and Executive Director.

Reporting to the Executive Director, you will manage calendars, triage inquiries, and support major events and graduate-student-related tasks with discretion and professionalism in a collaborative administrative team.

Qualifications

• 7+ years in an executive support/administrative role.
• Strong discretion with confidential information.
• Experience in higher education or research administration preferred.

Responsibilities

• Serve as primary contact for the Faculty Director's office.
• Manage calendars, travel, and meeting logistics.
• Plan and execute workshops and events at direction of leadership.
• Coordinate travel arrangements and budgets for the Faculty Director.

Skills

Executive support

Calendar management

Communication

Confidentiality

Education

Vocational training

University degree

Tools

Microsoft Office

Google Suite

Outlook

Job description

The University of Chicago seeks an Executive Assistant to provide confidential, high-level office support for the Center's leadership. This in-person role coordinates communications, scheduling, travel, and special projects for the Faculty Director and Executive Director.

Reporting to the Executive Director, you will manage calendars, triage inquiries, and support major events and graduate-student-related tasks with discretion and professionalism in a collaborative administrative team.