Temporary Administrative Assistant

Career Group; Dallas (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Career Group is seeking a temporary Administrative Assistant for a financial services client in Dallas. The role supports bankers within an industry group, handling calendars, travel, and communications. Schedule is 9:00am–5:00pm onsite, with overtime as needed.

The position is ongoing with potential extension, and requires someone who can manage high-volume calls and emails, coordinate meetings across time zones, and maintain discretion with confidential information.

Qualifications

• 0-1 years of admin experience
• Proficient in Microsoft Office
• Must be a team player that works well under pressure within a changing environment
• Discretion to deal with confidential business matters
• Friendly, polite and approachable with a "can do" attitude

Responsibilities

• Coordinate and schedule meetings and conference calls across multiple time zones
• Manage high volume of phone calls and emails, relay information promptly
• Calendar management for bankers
• Coordinate room bookings for meetings and video conferences across locations
• Arrange travel for the team including visa applications, flights and accommodations
• Process expenses and manage timely expense reporting
• Support teams with day-to-day issues, needs and requests
• Assist with ad hoc tasks as requested

Skills

Microsoft Office

Team player under pressure

Confidential information handling

Job description

Our client, a financial services company, is looking for a temporary Administrative Assistant! This role works within a team of assistants supporting various bankers within an industry group team.

This is an ongoing temporary assignment starting asap, with the potential to extend.

The schedule is 5 days onsite. 9:00am - 5:00pm (1 hour lunch break) + OT as needed

Responsibilities:

• Coordinating and scheduling of meetings and conference calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Calendar management for bankers
• Coordinating room bookings for internal/external meetings and video conferences across multiple locations
• Coordinating travel arrangements for the team, including: Visa applications, flight and accommodation bookings
• Expense processing and timely expense management
• Supporting teams in day to day issues, needs and requests
• Assist with ad hoc tasks as requested

Qualifications:

• 0 -1 years of admin experience
• Proficient in Microsoft Office
• Must be a team player that works well under pressure within a changing environment
• Discretion to deal with confidential business matters
• Friendly, polite and approachable with a "can do" attitude