Administrative Assistant

AppleOne Employment Services; Chicago (IL); On-site; USD 28,000 - 40,000; Full time

Job summary

University of Chicago is seeking an Administrative Assistant to provide essential office support for the department. The role involves managing calendars, coordinating meetings, handling correspondence, and serving as the primary contact for inquiries.

Candidates should be organized, discreet, and able to handle multiple priorities in a fast-paced environment. The assignment duration is two months with a standard 8:00 AM–5:00 PM schedule, offering valuable exposure to university operations and

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage priorities in a busy office environment.
• Ability to work independently and collaboratively as part of a team.
• Strong problem-solving, critical-thinking, and decision-making skills.
• Professional demeanor and ability to build positive working relationships with people from diverse backgrounds.
• Ability to exercise discretion and maintain confidentiality.

Responsibilities

• Provide general administrative and office support to management and department staff.
• Serve as the first point of contact for departmental inquiries, providing professional and timely assistance.
• Manage calendars, coordinate meetings, and assist with travel arrangements.
• Prepare, organize, and maintain documents and departmental records.
• Handle incoming emails, phone calls, and in-person requests.
• Respond to routine and non-routine inquiries and direct requests as appropriate.
• Prioritize competing tasks, manage interruptions, and meet deadlines.
• Maintain confidentiality when handling sensitive information related to students, faculty, and staff.
• Follow departmental policies and procedures while supporting daily operations.

Skills

Verbal & written communication

Organizational skills

Multitasking

Independent & collaborative work

Problem solving

Discretion & confidentiality

Job description

Job Summary

Assignment Details Duration: 2 months

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Compensation: $25 per hour

Role Overview

We are seeking an Administrative Assistant to provide administrative and office support at the University of Chicago. This role is responsible for assisting management and staff with daily administrative tasks, coordinating meetings and schedules, managing correspondence, and serving as a primary point of contact for the department. The ideal candidate is organized, professional, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment while maintaining confidentiality.

Responsibilities

• Provide general administrative and office support to management and department staff.
• Serve as the first point of contact for departmental inquiries, providing professional and timely assistance.
• Manage calendars, coordinate meetings, and assist with travel arrangements.
• Prepare, organize, and maintain documents and departmental records.
• Handle incoming emails, phone calls, and in-person requests.
• Respond to routine and non-routine inquiries and direct requests as appropriate.
• Prioritize competing tasks, manage interruptions, and meet deadlines.
• Maintain confidentiality when handling sensitive information related to students, faculty, and staff.
• Follow departmental policies and procedures while supporting daily operations.

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage competing priorities in a busy office environment.
• Ability to work independently and collaboratively as part of a team.
• Strong problem-solving, critical-thinking, and decision-making skills.Professional demeanor and ability to build positive working relationships with people from diverse backgrounds.
• Ability to exercise discretion and maintain confidentiality.
• Ability to take initiative, adapt to changing priorities, and work effectively under pressure.

Benefits

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Equal Opportunity and Policies

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.