Executive Admin & Front Desk Specialist

Dragline Service Specialties; Rock Springs (WY); On-site; USD 25,000 - 33,000; Full time

Job summary

Dragline Service Specialties seeks an experienced administrative assistant to support the Rock Springs office. The role covers secretarial duties, data management, customer contact, and basic bookkeeping in a fast-paced environment.

You will handle calls, schedule meetings, prepare documents, process payments, and assist with inventory and vendor coordination while maintaining confidentiality and professional communication.

Qualifications

• Minimum of a high school diploma or equivalent
• Minimum of 1-year related experience
• Valid driver’s license
• Public Notary or ability to become a Public Notary
• Knowledge of standard office procedures, methods, and equipment
• Knowledge of English usage, spelling, vocabulary, grammar, proofreading, and punctuation
• Knowledge of basic mathematical principles
• Knowledge of numerical, alphabetical and subject matter filing
• Skill to operate modern office equipment
• Skill to type and enter data at a speed necessary for successful job performance
• Ability to learn the procedures and functions of the assigned position
• Ability to plan and organize work to meet schedules and timelines
• Ability to understand and follow oral and written instructions
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to establish, maintain, and foster positive and harmonious working relationships with others in the course of work
• Ability to maintain confidentiality

Responsibilities

• Perform a variety of secretarial and administrative work in support of the assigned office; relieve management staff of administrative details.
• Serve as initial contact person; receive and screen calls and visitors; respond to general inquiries.
• Type, proofread, and word process documents; compose letters and reports as needed.
• Perform bookkeeping duties including accounts payable/receivable and billing; balance money.
• Process daily bank and credit card deposits and balance customer cash accounts.
• Order, receive, inventory, store, and distribute supplies; coordinate with vendors.
• Provide information and forms; apply department policies and procedures.
• Coordinate flow of communication between staff, public, and others.
• Assist in collection of budget information; monitor budget line items; provide status reports.
• Verify accuracy of employee time cards and enter payroll data.
• Proofread service reports and review work orders before closing.
• Contact customers for purchase orders and/or payment information.
• Prepare purchase orders for the department; ensure items posted correctly.
• Attend staff meetings and related activities; participate in workshops and training.
• Provide backup support for inventory control and seasonal company activities.
• Maintain records and file documents; manage office equipment usage.
• Operate office machines and software; ensure safe work practices.

Skills

Typing speed

Data entry

Strong communication

Confidentiality

English grammar

Attention to detail

Education

HS diploma or equivalent

Notary license or ability to become notary

Tools

AS400 systems

Office software

Job description

Dragline Service Specialties seeks an experienced administrative assistant to support the Rock Springs office. The role covers secretarial duties, data management, customer contact, and basic bookkeeping in a fast-paced environment.

You will handle calls, schedule meetings, prepare documents, process payments, and assist with inventory and vendor coordination while maintaining confidentiality and professional communication.