Corporate Front Desk Specialist – Visitor & Admin Support

Gravity Staffing, Inc.; Greenwich (CT); On-site; USD 40,000 - 50,000; Full time

Job summary

The Greenwich, CT office of an investment management firm is seeking a Receptionist who has prior experience in a front desk position in a corporate environment, with a collaborative mindset and eagerness to help others. This is a fully in-office position with hours 8-5.

Responsibilities include welcoming visitors, screening calls, maintaining security, managing Outlook conference room bookings, handling mail and deliveries, and supporting other admins with ad-hoc projects.

Qualifications

• Bachelor's Degree required.
• Two years of experience answering phones and providing front desk coverage in a corporate setting.
• Possess a client-service orientation that focuses on delivering exceptional customer service to both external and internal parties.
• Attention to detail in the execution of every task incorporating a high degree of professionalism.
• Solid communications skills, both written and verbal.
• Ability to be resourceful and proactive.
• Strong organizational skills, attention to detail is crucial.
• Proficient working with Microsoft Office Suite.
• Ability to be flexible to the needs of the day and maintain a calm composure.

Responsibilities

• Welcome visitors and direct them appropriately.
• Answer, screen and forward any incoming phone calls while providing basic information when needed.
• Maintain security by following procedures and controlling access.
• Manage and update conference room reservations within Outlook.
• Receive and sort daily mail/deliveries/couriers and collaborate with facilities to ensure all packages are delivered to appropriate party.
• Ensure reception area is maintained in an orderly fashion.
• Assist all visitors with taxi and/or car service as needed.
• Assist other admins as needed.
• Assist with other ad-hoc projects.

Skills

Client-service orientation

Communication skills

Attention to detail

Organizational skills

Proactive / Resourceful

Calm under pressure

Flexibility

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

The Greenwich, CT office of an investment management firm is seeking a Receptionist who has prior experience in a front desk position in a corporate environment, with a collaborative mindset and eagerness to help others. This is a fully in-office position with hours 8-5.

Responsibilities include welcoming visitors, screening calls, maintaining security, managing Outlook conference room bookings, handling mail and deliveries, and supporting other admins with ad-hoc projects.