Corporate Front Desk & Admin Coordinator

Irvine Company; Irvine (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Irvine Company, a privately held real estate investment and master-planning firm, seeks a friendly receptionist/administrative assistant to be the first point of contact at the corporate office in Irvine. You will manage calls, packages, mail, and vendor coordination, while supporting the administrative team with various tasks.

You will greet visitors, maintain reception standards, and ensure timely follow-up.

Qualifications

• High School Diploma or equivalent work experience.
• 1 year experience in a receptionist or administrative assistant environment; customer service experience preferred.
• Valid driver’s license and valid vehicle insurance.
• Ability to communicate clearly and effectively in English, both verbally and in writing.
• Regular, consistent and timely attendance required.
• Knowledge of Google Suite.

Responsibilities

• Promotes positive, proactive interactions with all visitors to ensure a high-quality Irvine Company experience.
• Greets and assists associates, vendors and visitors according to company standards; responds to questions and follows up.
• Prepares the reception area for visitors daily and at closing.
• Answers phone calls and directs as appropriate, taking messages and resolving requests.
• Manage all incoming packages and mail; assist in distribution when necessary.
• Coordinate corporate vendor activities and invoice approvals in SAP; scheduling as needed.
• Forward, create and manage corporate communications and calendar invites.
• Update and distribute rosters and schedules for the corporate and on-site teams.
• Utilize Google Suite and related internal platforms (TicNet, email lists).
• Update reception binder with current procedures and information.
• Support additional administrative duties (data entry, supplies, paperwork).

Skills

Customer service

Google Suite

English language

Receptionist duties

Education

High School Diploma or equivalent

Tools

SAP

Job description

Irvine Company, a privately held real estate investment and master-planning firm, seeks a friendly receptionist/administrative assistant to be the first point of contact at the corporate office in Irvine. You will manage calls, packages, mail, and vendor coordination, while supporting the administrative team with various tasks.

You will greet visitors, maintain reception standards, and ensure timely follow-up.