Corporate Receptionist

Jobs2Web; Irvine (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Irvine Company, a privately held real estate investment and master-planning firm, seeks a friendly receptionist/administrative assistant to be the first point of contact at the corporate office in Irvine. You will manage calls, packages, mail, and vendor coordination, while supporting the administrative team with various tasks.

You will greet visitors, maintain reception standards, and ensure timely follow-up.

Qualifications

• High School Diploma or equivalent work experience.
• 1 year experience in a receptionist or administrative assistant environment; customer service experience preferred.
• Valid driver’s license and valid vehicle insurance.
• Ability to communicate clearly and effectively in English, both verbally and in writing.
• Regular, consistent and timely attendance required.
• Knowledge of Google Suite.

Responsibilities

• Promotes positive, proactive interactions with all visitors to ensure a high-quality Irvine Company experience.
• Greets and assists associates, vendors and visitors according to company standards; responds to questions and follows up.
• Prepares the reception area for visitors daily and at closing.
• Answers phone calls and directs as appropriate, taking messages and resolving requests.
• Manage all incoming packages and mail; assist in distribution when necessary.
• Coordinate corporate vendor activities and invoice approvals in SAP; scheduling as needed.
• Forward, create and manage corporate communications and calendar invites.
• Update and distribute rosters and schedules for the corporate and on-site teams.
• Utilize Google Suite and related internal platforms (TicNet, email lists).
• Update reception binder with current procedures and information.
• Support additional administrative duties (data entry, supplies, paperwork).

Skills

Customer service

Google Suite

English language

Receptionist duties

Education

High School Diploma or equivalent

Tools

SAP

Job description

Select how often (in days) to receive an alert:

Division: Apartments - Corporate (Apt Corp)

Position Summary:

Ensures a positive first impression as the primary point of contact for building associates, visitors, and other company representatives. Handles all incoming calls, packages and mail to the corporate office. Supports administrative team with various tasks.

• Promotes positive, proactive interactions with all visitors to make their Irvine Company experience of the highest quality.

Greets and assists all associates, vendors and visitors according to company standards; responds to questions/concerns and provide appropriate follow up.

Prepares the reception area for visitors daily as well as appropriately shut down at the end of the day.

Answers phone calls and directs as appropriate, taking messages and resolving incoming requests.

Manage all incoming packages and mail; assist in distribution when necessary.

Manage/Monitor corporate vendors such as but not limited to: Office Depot, Fruit Guys, Nestle, Corodata Shredding and Alta Snacks. Place orders, approve invoices in SAP and coordinate scheduling when needed.

Forward, create and manage corporate communications as well as calendar invites.

Update and distribute the Corporate and On-Site Rosters, Property Address List, Evacuation Roster and Reception Break Schedule.

Effecctively utilize and manage Google Suite including internal information platforms such as TicNet and email distribution lists.

Continuously update reception “How To” binder

Support administrative duties when requested such as but not limited to: data entry, ordering of supplies, and preparing customer paperwork.

Minimum Qualifications / Other Expectations:

• High School Diploma or equivalent work experience
• 1 year experience in a receptionist or administrative assistant environment; customer service experience preferred.
• Work is supervised based on achievement of tasks, goals and assigned projects. Work is reviewed for good use of judgment as well as overall quantity, quality and efficiency. Direction is provided by a Sr. Administrative Asst. or Executive Asst. in terms of tasks and objectives. Work is reviewed upon completion on how well objectives have been met.
• Valid driver’s license and valid vehicle insurance.
• Ability to communicate clearly and effectively in English, both verbally and in writing.
• Regular, consistent and timely attendance required.
• Knowledge of Google Suite.

About Us:

Irvine Company is a privately held real estate investment company and master-planner committed to creating and sustaining communities that thrive for generations.

Irvine Company is respected for its master planning and environmental stewardship of the Irvine Ranch in Orange County, including diversified operations throughout coastal California. Irvine Company brings to life neighborhoods and sustainable communities with a full range of housing, jobs, retail centers, schools, parks and open space.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.