Dynamic Administrative Assistant: Office & Project Coordination

Irvine Company; Santa Clara (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

Irvine Company Office Properties is seeking an Administrative Assistant to be the first point of contact for the NorCal Regional Office. You will support Development, Operations, Leasing and Apartments teams with daily administrative tasks and coordinate meetings, travel and onboarding processes.

The role requires strong communication, organization, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• 1 to 3 years of administrative support experience.
• Excellent written and verbal communication.
• Ability to work independently with minimal supervision.
• Strong organization and multitasking skills.
• Professional demeanor and customer service mindset.

Responsibilities

• Answer and route incoming calls and greet visitors.
• Provide administrative support to multiple departments and coordinate projects.
• Handle mail, deliveries, and meeting room logistics.
• Arrange conference calls and meetings, including setup of supplies and catering.
• Assist with onboarding of new employees and travel bookings as needed.

Skills

Communication

Interpersonal skills

Organizational skills

Independent worker

Job description

Irvine Company Office Properties is seeking an Administrative Assistant to be the first point of contact for the NorCal Regional Office. You will support Development, Operations, Leasing and Apartments teams with daily administrative tasks and coordinate meetings, travel and onboarding processes.

The role requires strong communication, organization, and the ability to manage multiple tasks in a fast-paced environment.