Executive Leasing Assistant & Admin Operations

Irvine Company Chicago; Irvine (CA); In loco; USD 49.000 - 61.000; Tempo pieno

Descrizione del lavoro

Irvine Company Office Properties, a division of Irvine Company, is seeking a Sr. Administrative Assistant to support the Leasing team in Irvine, CA. You will manage calendars, assist with lease-related documents, and coordinate vendor and budget tasks while maintaining clear communications with stakeholders.

The role emphasizes attention to detail, adaptability, and strong relationship-building within a fast-paced real estate environment.

Competenze

• Bachelor’s degree or equivalent experience.
• 2+ years of relevant administrative experience in a corporate setting.
• Proficiency with calendar management, travel coordination, and document handling.

Mansioni

• Manage complex calendars, meeting coordination, and travel logistics for the Senior Vice President, Leasing.
• Oversee day-to-day office operations including IT requests, supplies, expense reporting, and onboarding new staff.
• Draft, format, and proof materials such as reports and presentations.
• Handle end-to-end accounts payable including vendor relations and contract tracking.
• Support customer initiatives by managing contact lists and organizing meetings.

Conoscenze

Communication

Detail-oriented

Team collaboration

Formazione

Bachelor’s Degree or equivalent experience

Strumenti

Google Workspace

Microsoft 365

Adobe

Descrizione del lavoro

Irvine Company Office Properties, a division of Irvine Company, is seeking a Sr. Administrative Assistant to support the Leasing team in Irvine, CA. You will manage calendars, assist with lease-related documents, and coordinate vendor and budget tasks while maintaining clear communications with stakeholders.

The role emphasizes attention to detail, adaptability, and strong relationship-building within a fast-paced real estate environment.