Administrative Assistant II — Front Desk & Dept Support

UC Irvine; Orange (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

UC Irvine is seeking an organized office coordinator to support the Department with front-desk duties, greet guests, manage supplies, and assist with events. The role requires strong English, communication, and computer skills, plus the ability to multitask and stay organized in a dynamic environment.

The successful candidate will work under supervision to prioritize tasks, track deadlines, and ensure timely completion of assignments, contributing to a smoothly run office in Orange County.

Qualifications

• Demonstrated ability to work independently in a complex environment and adjust priorities as needed.
• Demonstrated skill in English grammar and syntax sufficient to evaluate written materials.
• Ability to follow instructions and perform duties reliably with attention to detail.
• Strong interpersonal and customer service skills; ability to work with faculty and staff.

Responsibilities

• Front desk duties: answer phones, greet guests, and manage reception area.
• Provide administrative support to department and assist faculty with events.
• Prioritize, track deadlines, and ensure timely completion of tasks.
• Maintain office supplies and support general administrative tasks as needed.

Skills

Organizational skills

Customer service

Written communication

Interpersonal skills

Multitasking

Attention to detail

English grammar

Education

Bachelor's degree

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

UC Irvine is seeking an organized office coordinator to support the Department with front-desk duties, greet guests, manage supplies, and assist with events. The role requires strong English, communication, and computer skills, plus the ability to multitask and stay organized in a dynamic environment.

The successful candidate will work under supervision to prioritize tasks, track deadlines, and ensure timely completion of assignments, contributing to a smoothly run office in Orange County.