Sales Admin & Client Support Specialist

Irvine Company; Irvine (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

The Irvine Company is seeking an administrative professional to support daily operations in a hospitality-focused environment. You will handle mail, file coordination, contract typing, and front-desk tasks, ensuring smooth office coverage and accurate record-keeping.

Ideal candidates have 1–3 years in administrative roles, a Bachelor's degree preferred, strong organizational and communication skills, and the ability to manage multiple tasks with professionalism.

Qualifications

• 1 to 3 years of experience in administrative support or relevant work experience.
• Bachelor's degree preferred.
• Must be organized and capable of managing tasks on multiple, concurrent projects.
• Must have excellent verbal and written communication skills.
• Must have well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company.
• Project a professional image and demeanor.
• Understand, apply, and comply with all company policies and procedures.

Responsibilities

• Open and distribute all departmental incoming mail.
• Locate and attach appropriate file of correspondence to be answered by employer.
• Type contract(s) and correspondence.
• Coordinate office lunch and telephone coverage with office staff.
• Answer phone and relay in detail all messages to appropriate individual(s).
• Check incoming room lists to ensure they are the same as the block on the contract.
• Follow up all rooming lists and contract(s) to make each are received by due date.
• Distribute paperwork regarding booking confirmation to proper department(s).
• Audit pick up of group in-house each day and update Group Rooms Control (GRC).
• Type and distribute weekly VIP list and amenity request.
• Responsible for weekly reports and distribution of said reports.
• Distribute inquiries to appropriate managers for follow-up.
• Perform other duties as assigned or directed.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Multi-tasking

Education

Bachelor's degree preferred

Tools

MS Office

Job description

The Irvine Company is seeking an administrative professional to support daily operations in a hospitality-focused environment. You will handle mail, file coordination, contract typing, and front-desk tasks, ensuring smooth office coverage and accurate record-keeping.

Ideal candidates have 1–3 years in administrative roles, a Bachelor's degree preferred, strong organizational and communication skills, and the ability to manage multiple tasks with professionalism.