Contract Administrative Assistant- up to $20/hour!

Beacon Hill Staffing Group; Philadelphia (Philadelphia County); On-site; USD 23,000 - 32,000; Full time

Job summary

Beacon Hill Staffing Group is seeking an experienced administrative professional to support executive leadership in a fast-paced, on-site setting in Philadelphia. You will manage visitors, calls, meetings, and calendars, while handling mail, records, and travel arrangements.

This temporary role spans approximately four months with a pay rate up to $20/hour. Responsibilities include processing invoices and budget documents, coordinating facilities/IT work orders, overseeing supplies, and

Qualifications

• Minimum 1 year of experience in an administrative role.
• Proficiency in Microsoft Office Suite.
• Strong organizational and detail-oriented skills.
• Ability to multitask and prioritize deadlines.
• Team-oriented, fast-paced environment experience.

Responsibilities

• Provide comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.
• Submit and track work orders related to facilities, IT, and office operations to ensure timely resolution of workspace needs.
• Monitor departmental expenditures by processing invoices, budget documents, and adjustments, ensuring accuracy and timeliness.
• Oversee office supply management by anticipating needs, coordinating purchasing, and supporting supplies for meetings, events, and daily operations.
• Maintain executive calendars and coordinates meetings, travel, and presentations, including preparation and scheduling of related materials.
• Support internal and external stakeholders by resolving basic inquiries, managing data within CRM platforms, and coordinating student or work-study support activities.

Skills

Administrative experience

Organizational skills

Multitasking

Team collaboration

Attention to detail

Tools

Microsoft Office Suite

CRM data management

Job description

About You

• 1+ year of experience in an administrative role
• Proficiency in Microsoft Office Suite
• Exceptional organizational skills and a keen eye for detail
• Ability to multitask and effectively prioritize competing deadlines
• Quick learner who thrives in a team-oriented, fast-paced environment

About the Job

• Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.
• Submits and tracks work orders related to facilities, IT, and office operations to ensure timely resolution of workspace needs.
• Monitors departmental expenditures by processing invoices, budget documents, and adjustments, ensuring accuracy and timeliness.
• Oversees office supply management by anticipating needs, coordinating purchasing, and supporting supplies for meetings, events, and daily operations.
• Maintains executive calendars and coordinates meetings, travel, and presentations, including preparation and scheduling of related materials.
• Supports internal and external stakeholders by resolving basic inquiries, managing data within CRM platforms, and coordinating student or work-study support activities.

This is a full-time, onsite temporary position expected to last approximately 4 months, paying up to $20/hour, depending on experience. This role offers a 36 hour work week from Monday-Thursday, 8-5:30.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)