Administrative Assistant/Floater

Beacon Hill Staffing Group; New York (NY); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical coverage

Wellness benefits

Fertility benefits

401(k) with company contribution

PTO

Job summary

Beacon Hill Staffing Group is seeking an Administrative Assistant / Floater to provide broad administrative support across a dynamic corporate environment. The role offers exposure to executive support, reception operations, office management, onboarding, and special projects while collaborating with a team of experienced administrative professionals.

The ideal candidate is dependable, detail-oriented, and service-driven, with the flexibility to adapt to changing priorities and step in wherever

Qualifications

• Bachelor's degree required.
• At least 2 years of reception, administrative, office support, or customer-facing corporate experience.
• Strong organizational skills with exceptional attention to detail and the ability to manage competing priorities.
• Excellent verbal and written communication skills with a professional and approachable demeanor.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, Concur, and other administrative systems.
• Reliable, adaptable, and service-oriented professional who thrives in a fast-paced team environment.

Responsibilities

• Provide administrative coverage across the organization including senior leadership
• Support senior administrative professionals with calendar management, travel arrangements, expense reporting, document preparation, and special projects
• Assist with onboarding activities, office tours, employee orientation sessions, and day-to-day office operations
• Process invoices, prepare reports, and assist with expense tracking and administrative workflows
• Serve as a collaborative team member, providing coverage during absences, supporting multiple departments, and ensuring seamless office operations

Skills

Organizational skills

Communication skills

MS Office

Education

Bachelor's degree

Tools

MS Office Suite

Adobe Acrobat

Concur

Job description

Company Profile

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a proactive and highly organized Administrative Assistant / Floater to provide broad administrative support across a dynamic corporate environment. This role offers exposure to executive support, reception operations, office management, onboarding, and special projects while partnering closely with a team of experienced administrative professionals. The ideal candidate is dependable, detail-oriented, and service-driven, with the flexibility to adapt to changing priorities and step in wherever support is needed. Hours are generally 8:30am-5:30pm with a one-hour lunch break, and the role is fully onsite five days per week.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Key Responsibilities

• Provide administrative coverage across the organization including senior leadership
• Support senior administrative professionals with calendar management, travel arrangements, expense reporting, document preparation, and special projects
• Assist with onboarding activities, office tours, employee orientation sessions, and day-to-day office operations
• Process invoices, prepare reports, and assist with expense tracking and administrative workflows
• Serve as a collaborative team member, providing coverage during absences, supporting multiple departments, and ensuring seamless office operations

Qualifications

• Bachelor's degree required
• At least 2 years of reception, administrative, office support, or customer-facing corporate experience
• Strong organizational skills with exceptional attention to detail and the ability to manage competing priorities
• Excellent verbal and written communication skills with a professional and approachable demeanor
• Proficiency in Microsoft Office Suite, Adobe Acrobat, Concur, and other administrative systems
• Reliable, adaptable, and service-oriented professional who thrives in a fast-paced team environment

Compensation & Benefits

• Up to $75K-$80K base salary plus paid overtime and bonus opportunity
• 100% employer-paid medical coverage, comprehensive wellness benefits, and enhanced fertility benefits
• 401(k) with company contribution
• Competitive PTO package

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Equal Opportunity Statement

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California Fair Chance Ordinance

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We look forward to working with you. Beacon Hill. Employing the Future.