Administrative Assistant

Beacon Hill Staffing Group; Lexington (MA); Hybrid; USD 30,000 - 42,000; Full time

Job summary

Beacon Hill Staffing Group is seeking an Administrative Assistant in Lexington, MA for a 12-month assignment with a hybrid work arrangement (3 days onsite, 2 days remote, Tuesdays onsite). The role supports HR and Talent Acquisition, handling administrative tasks, onboarding, and employee lifecycle activities.

The ideal candidate has at least 3 years of administrative experience, strong MS Office and ATS skills, excellent communication, and a proactive approach to problem solving.

Qualifications

• High school diploma or equivalent is required.
• Minimum of 3 years of administrative experience.
• Experience in HR, recruiting, or talent acquisition environments preferred.
• Strong organizational skills and attention to detail are essential.
• Excellent verbal and written communication skills are required.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and ATS experience preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive mindset with strong problem-solving abilities.

Responsibilities

• Coordinate candidate interviews and scheduling activities.
• Provide employment and policy information to candidates and employees.
• Assist with onboarding and pre-/post-employment documentation.
• Support HR Business Partners and Talent Acquisition teams with administrative tasks.
• Process employee actions from hiring through offboarding.
• Take meeting notes and distribute summaries as needed.
• Support recruiting and HR initiatives.
• Develop process improvements and administrative efficiencies.
• Anticipate team and leadership needs and recommend solutions.
• Prepare reports, maintain files, and handle confidential information.
• Assist with travel arrangements, expense reports, invoices, and general office support.

Skills

Organizational skills

Verbal and written communication

Attention to detail

Multitasking

Proactive problem solving

HR support experience

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. This temporary Administrative Assistant opportunity offers $26/hour for a 12-month assignment in Lexington, MA. The schedule is Monday-Friday, 9:00 AM-5:00 PM with a hybrid work arrangement (3 days onsite, 2 days remote, with Tuesdays required onsite). The position supports an HR and Talent Acquisition team, providing administrative, recruiting coordination, onboarding support, and employee lifecycle administration.

Key Responsibilities

• Coordinate candidate interviews and scheduling activities
• Provide employment and policy information to candidates and employees
• Assist with onboarding and other pre- and post-employment documentation
• Support HR Business Partners and Talent Acquisition teams with administrative tasks
• Process employee actions from hiring through offboarding
• Take meeting notes and distribute summaries as needed
• Support recruiting and HR initiatives
• Develop process improvements and administrative efficiencies
• Anticipate team and leadership needs and recommend solutions
• Prepare reports, maintain files, and handle confidential information
• Assist with travel arrangements, expense reports, invoices, and general office support

Candidate Qualifications

• High school diploma or equivalent required
• Minimum of 3 years of administrative experience
• Previous administrative support experience within HR, recruiting, or talent acquisition environments
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint)
• Experience using applicant tracking systems (ATS)
• Ability to manage multiple priorities in a fast-paced environment
• Proactive mindset with strong problem-solving abilities

Preferred

• Experience supporting recruiting activities in HR or staffing agency settings
• Familiarity with SuccessFactors and other HR systems

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)