Construction Administrative Assistant

SPACE PRODUCT MILLWORK; Los Alamitos (CA); Presencial; USD 25.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k)

Health insurance

Paid time off

Competitive compensation

Descripción de la vacante

SPACE PRODUCT MILLWORK is seeking an Administrative Assistant to support office staff, ensuring they have information and resources to perform their best. Responsibilities include answering phones, invoicing, lien releases, quotes, purchase orders, takeoffs, and coordinating with accounting.

The role requires strong organization, excellent written and verbal communication, and a friendly demeanor to assist colleagues and customers effectively.

Formación

• High school diploma or GED required.
• Previous experience as an Administrative Assistant or in a similar role.
• Familiarity with standard office equipment (printers, fax, scanners).
• Excellent computer skills and knowledge of Microsoft Word, Excel, and Outlook.

Responsabilidades

• Answer incoming phone calls and route to the appropriate person.
• Invoicing, SOVS, lien releases, quotes, and placing orders.
• Purchase orders; window and door takeoffs.
• Respond to customer emails.
• Accounts payable & accounts receivable.

Conocimientos

Office equipment literacy

MS Word

MS Excel

MS Outlook

Time management

Strong communication

Educación

High school diploma/GED

Herramientas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descripción del empleo

Benefits:

• 401(k)
• Health insurance
• Paid time off

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• 401k

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will support our office employees, ensuring they have all the information and resources they need to perform at their best. Your responsibilities will include answering phone calls, filing pre-liens, lien releases, invoicing, take-offs, schedules of Values, quotes, collections, purchasing, and placing orders. The ideal candidate is highly organized, has excellent written and verbal communication skills, and has a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Invoicing, SOVS, lien release, quotes, and placing orders.
• Purchase orders, Window and door takeoffs
• Respond to customer emails
• Accounts Payable & Accounts Receivables
• Maintain an organized filing system
• Tracking Expenses and organizing orders for the accounting team

Qualifications

• High school diploma/GED
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines, scanners
• Excellent computer skills and knowledge of Microsoft Word, Excel, and Microsoft Outlook.
• Highly organized with excellent time management skills and the ability to prioritize projects