Construction Administrative Assistant

Victory Building & Construction LLC; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Victory Building & Construction LLC seeks an Office Assistant to support construction projects with organized, administrative excellence. You will manage project files, correspondence, front desk duties and document proofreading for accuracy.

Ideal candidates have 5+ years in construction administration, strong organizational and customer service skills, and proficiency in MS Office, Adobe Acrobat, and QuickBooks. This role is full-time in New York.

Qualifications

• At least 5 yrs experience in construction administration and construction accounting.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent customer service skills, with a focus on building positive relationships with clients and team members.
• Proficiency in proofreading documents for grammar, punctuation, and formatting errors.
• Ability to work well under pressure while maintaining attention to detail.
• Strong computer skills with Microsoft Office, especially Excel and Word; experience with Adobe Acrobat and QuickBooks preferred.

Responsibilities

• Assist with daily operations, ensuring tasks are completed efficiently and safely.
• Maintain organized files and documentation related to project progress and materials.
• Provide customer service support by addressing inquiries from clients and stakeholders with professionalism.
• Manage front desk duties, including answering phone calls and directing them appropriately while demonstrating excellent phone etiquette.
• Proofread project documents and reports for accuracy and clarity.
• Collaborate with team members to ensure smooth communication and workflow.
• Perform additional clerical tasks as needed to support project managers and site supervisors.
• Familiarity with bookkeeping and basic accounting procedures.

Skills

Organizational skills

Customer service

Proofreading

Multitasking

MS Office (Excel, Word)

Adobe Acrobat

QuickBooks

Tools

Excel

Word

Adobe Acrobat

QuickBooks

Job description

Job Description

Job Summary

We are seeking a dedicated and detail-oriented Office Assistant to join our team. The ideal candidate will play a vital role in supporting construction projects by providing organizational and administrative assistance. This position requires strong communication skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities

• Assist with daily operations, ensuring tasks are completed efficiently and safely.
• Maintain organized files and documentation related to project progress and materials.
• Provide customer service support by addressing inquiries from clients and stakeholders with professionalism.
• Manage front desk duties, including answering phone calls and directing them appropriately while demonstrating excellent phone etiquette.
• Proofread project documents and reports for accuracy and clarity.
• Collaborate with team members to ensure smooth communication and workflow.
• Perform additional clerical tasks as needed to support project managers and site supervisors.
• Familiarity with bookkeeping and basic accounting procedures.

Qualifications

• At least 5 yrs experience in construction administration and construction accounting
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent customer service skills, with a focus on building positive relationships with clients and team members.
• Proficiency in proofreading documents for grammar, punctuation, and formatting errors.
• Ability to work well under pressure while maintaining attention to detail.
• Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and Word. Experience in Adobe Acrobat and Quickbooks preferred.

Job Type: Full-time

Company Description

Commercial General Contractor