Office Assistant

DJH MECHANICAL CORP; New York (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

DJH Mechanical Corp is seeking an Office Assistant to provide clerical and administrative support in a construction environment. You will draft emails and estimates, manage schedules, handle calls, and liaise with vendors, clients and technicians. Strong organization and communication are essential.

Preferred experience includes QuickBooks or similar accounting software and CRM systems; proficiency in MS Word, Excel and Outlook. Prior back-office exposure a plus for this role.

Qualifications

• Proficient in MS Word, Excel and Outlook is required.
• Experience with payroll, A/P and A/R is a plus.
• Strong written and verbal communication skills are essential.
• Ability to prioritize, multitask and stay organized in a construction office.

Responsibilities

• Draft correspondences such as emails and other formal documents such as estimates.
• Plan and schedule appointments and events.
• Answer inbound telephone calls.
• Interface with vendors, clients and technicians.
• Track and organize data including purchase orders, invoices and contact information.
• Request quotes and place orders.
• Payroll and A/P/A/R duties.
• Perform other office tasks as needed.

Skills

MS Word

MS Excel

MS Outlook

Payroll

A/P

A/R

Communication

Multitasking

Data entry

Vendor communication

Tools

QuickBooks

CRM

Job description

We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

This is a Construction Company, prior experience with any construction, architecture, engineering or property management a plus.

Any prior back office experience a plus

Responsibilities:

• Draft correspondences such as emails and other formal documents such as estimates
• Plan and schedule appointments and events
• Answer inbound telephone calls
• Interface with vendors, clients and technicians
• Track and organize data including purchase orders, invoices and contact information
• Request quotes and place orders
• Payroll
• A/P
• A/R
• Perform other office tasks as needed

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• MS Word
• MS Excel
• MS Outlook
• Experience with QuickBooks or comparable accounting software
• Any CRM experience
• Familiarity with construction such as plumbing, HVAC or property maintenance preferred but not required