Administrative Assistant

ITS MY LIFE LLC; Suffolk (VA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Paid time off

Competitive Compensation

Career Growth Opportunities

Job summary

ITS MY LIFE LLC is seeking a motivated Administrative Assistant to support our office staff. You will answer phone calls, manage calendars, file documents, prepare correspondence, and assist with reports.

A highly organized individual with strong written and verbal communication skills and a friendly demeanor will thrive in this role. Responsibilities include scheduling, taking minutes, maintaining filing systems, and developing office procedures to keep operations efficient.

Qualifications

• High school diploma or GED required; associate degree or admin training preferred.
• Experience as Administrative Assistant or in a similar role.
• Familiarity with standard office equipment and MS Office.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Skills

Written & Verbal Communication

MS Word

Outlook

PowerPoint

Education

High School Diploma or GED

Associate’s Degree or Admin Training

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Benefits:

• 401(k)
• Employee discounts
• Paid time off

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, filing, managing books, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects