Construction Office Assistant

E J Wallace Enterprise Co; Los Alamitos (CA); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance stipend

401(k)

401(k) matching

Paid time off

Job summary

Encore Development Company, a general contractor serving commercial, residential, tenant improvement, facility maintenance, and federal government projects, seeks a highly organized Construction Office Assistant. This role keeps the office running smoothly by supporting project managers, contractors, vendors, and clients with clear communication and reliable coordination.

The position offers hands-on exposure to the construction industry, a fast-paced environment, and opportunities to grow

Qualifications

• High school diploma or equivalent (Associate's or Bachelor's degree a plus)
• 1+ year of administrative experience, ideally in construction or a related field
• Proficient in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat
• Strong organizational, multitasking, and time-management skills
• Clear written and verbal communication skills
• A team player who is punctual, dependable, and comfortable following instructions in a fast-paced environment
• Familiarity with QuickBooks, ProjectSight, and Slack is a plus (training provided if needed)
• Basic knowledge of construction terminology and documentation is a plus

Responsibilities

• Manage phone calls, emails, and other correspondence, routing them to the right contact
• Schedule and coordinate meetings, appointments, and project timelines for management and staff
• Organize and maintain project files, contracts, and other key documentation
• Build and maintain spreadsheets for administrative and reporting needs
• Prepare and edit documents, including reports, memos, drafts, and emails
• Communicate with vendors, subcontractors, and clients to help keep projects on track
• Monitor and restock office supplies to keep operations running smoothly
• Provide general administrative support to office staff as needed
• Help keep the office clean, organized, and fully functional
• Take on additional administrative duties as assigned

Skills

Organizational

Multitasking

Time management

Communication

Team player

Punctual

Dependable

Instruction-following

MS Office proficiency

Adobe Acrobat

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe Acrobat

QuickBooks

ProjectSight

Slack

Job description

Benefits:

• Health insurance stipend
• 401(k)
• 401(k) matching
• Paid time off

About the Role

Encore Development Company, a general contractor serving commercial, residential, tenant improvement, facility maintenance, and federal government projects, is looking for a highly organized Construction Office Assistant to join our team. This role keeps our office running smoothly - supporting project managers, contractors, vendors, and clients with clear communication and reliable coordination. It's a great fit for someone who thrives on structure, enjoys variety in their day, and wants hands-on exposure to the construction industry.

What You'll Do

• Manage phone calls, emails, and other correspondence, routing them to the right contact
• Schedule and coordinate meetings, appointments, and project timelines for management and staff
• Organize and maintain project files, contracts, and other key documentation
• Build and maintain spreadsheets for administrative and reporting needs
• Prepare and edit documents, including reports, memos, drafts, and emails
• Communicate with vendors, subcontractors, and clients to help keep projects on track
• Monitor and restock office supplies to keep operations running smoothly
• Provide general administrative support to office staff as needed
• Help keep the office clean, organized, and fully functional
• Take on additional administrative duties as assigned

What We're Looking For

• High school diploma or equivalent (Associate's or Bachelor's degree a plus)
• 1+ year of administrative experience, ideally in construction or a related field
• Proficient in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat
• Strong organizational, multitasking, and time-management skills
• Clear written and verbal communication skills
• A team player who is punctual, dependable, and comfortable following instructions in a fast-paced environment
• Familiarity with QuickBooks, ProjectSight, and Slack is a plus (training provided if needed)
• Basic knowledge of construction terminology and documentation is a plus