Office Clerk

AppleOne Employment Services; Long Beach (CA); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Part-time schedule

Opportunity to move to full-time after

Job summary

AppleOne Employment Services in Long Beach, CA seeks a detail-oriented Office Clerk to provide part-time administrative support and assist the Office Manager. The role involves invoicing, QuickBooks data entry, billing inquiries, and maintaining orderly records to keep daily operations running smoothly.

The ideal candidate enjoys numbers and documentation, supports a busy office environment, and can transition to full-time hours after a probationary period.

Qualifications

• 3 to 5 years of administrative, clerical, office support, or related experience.
• Strong invoicing experience with the ability to review details and follow up professionally.
• Professional communication skills and a customer-service mindset.

Responsibilities

• Support the Office Manager with general clerical, administrative, and accounting-related office tasks.
• Assist with invoicing, including preparing, reviewing, tracking, and following up on invoice-related items.
• Use QuickBooks to support data entry, billing, payment tracking, and basic office accounting functions.
• Communicate with customers by phone and email regarding invoicing questions, discrepancies, and follow-up needs.
• Maintain accurate records, organize documents, and help ensure timely completion of administrative deadlines.

Skills

Administrative experience

Attention to detail

Communication skills

Invoicing

Customer service

Education

No formal education requirement

Tools

QuickBooks

Job description

We are seeking a detail-oriented Office Clerk for a part-time administrative support opportunity in Long Beach, CA. This role will support the Office Manager. The Office Clerk will help keep daily office operations running smoothly by assisting with QuickBooks, invoicing, customer communication. This is a great opportunity for an administrative professional who enjoys supporting a busy office, working with numbers and records, and contributing to a team-oriented workplace with supportive leadership and clear day-to-day priorities.

Key Responsibilities

• Support the Office Manager with general clerical, administrative, and accounting-related office tasks.
• Assist with invoicing, including preparing, reviewing, tracking, and following up on invoice-related items.
• Use QuickBooks to support data entry, billing, payment tracking, and basic office accounting functions.
• Communicate with customers by phone and email regarding invoicing questions, discrepancies, and follow-up needs.
• Maintain accurate records, organize documents, and help ensure timely completion of administrative deadlines.

Compensation and Benefits

• Pay range: $20.00 to $22.00 per hour.
• Schedule: Part-time. Hours. 9AM-1PM to start. Will go to full time hours after probationary period.

Required Qualifications and Skills

• Support daily office administration for a construction-related office.
• Assist with invoicing, customer communication, and billing issue resolution.
• Use QuickBooks for administrative and accounting support tasks.
• Help maintain accurate records related to payroll, invoices, and office documentation.
• 3 to 5 years of administrative, clerical, office support, or related experience.
• QuickBooks experience required.
• Strong invoicing experience with the ability to review details and follow up professionally.
• Comfortable speaking with customers by phone and email regarding invoice questions or issues.
• Strong attention to detail, organization, and follow-through.
• Ability to work well with an Office Manager and support changing administrative priorities.
• Professional communication skills and a customer-service mindset.

Preferred Qualifications

• Previous experience in construction, industrial facilities, infrastructure, or a related industry is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.