Project Assistant/ Administration

AppleOne Employment Services; Redmond (WA); On-site; USD 39,000 - 44,000; Full time

Job summary

AppleOne Employment Services seeks a Project Assistant/Administration professional in Redmond, WA for direct hire. You will support RFPs, RFQs, and proposals, coordinate project setup, and assist technical teams with reporting and document prep.

Ideal candidates have 3–5 years of admin experience, strong MS Office skills, and excellent writing and proofreading abilities. This role emphasizes organization, deadlines, and professional communication.

Qualifications

• Excellent writing, proofreading, formatting, and document preparation skills.
• Strong time management, organization, follow-up, and prioritization skills.
• Self-starter with ability to learn independently and manage multiple deadlines.

Responsibilities

• Prepare RFPs, RFQs, proposals, resumes, and project materials.
• Support project administration with setup worksheets, files, and budget letters.
• Proofread, format, and send reports, proposals, and client documents.

Skills

Writing & proofreading

Time management

Self-starter/independent

Education

Degree preferred but not required

Tools

Microsoft Office

Job description

Job Summary

We are seeking a Project Assistant/Administration professional for a direct hire opportunity with a construction-focused organization in Redmond, WA. This role is ideal for a highly organized administrative support professional who enjoys proposal coordination, marketing support, document preparation, and working closely with technical project teams.

The Project Assistant/Administration role supports RFPs, RFQs, project setup, reporting, contract review, and day-to-day office operations. This is a great opportunity for a self-starter who wants to contribute to a collaborative, team-oriented environment with supportive leadership, stable work, and opportunities to build valuable experience in the residential and commercial construction industry.

Key Responsibilities

• Prepare RFPs, RFQs, proposals, consultant resumes, project experience summaries, and other marketing materials.
• Support project administration by preparing new project setup worksheets, organizing project files, and drafting budget or scope amendment letters.
• Proofread, format, and send reports, proposals, presentations, meeting materials, and client-facing documents.
• Assist with inspection tracking, late report follow-up, roster maintenance, contract review, and occasional travel planning.
• Support administrative operations, including phones, filing, reports, office equipment coordination, social media, and website updates when applicable.

Compensation and Benefits

• Direct hire opportunity.
• Pay range: $28.00 to $32.00 per hour.
• Location: Redmond, WA.

Required Qualifications and Skills

• Prepare and coordinate RFPs, RFQs, proposals, resumes, and project experience materials.
• Provide administrative and marketing support to technical staff and project teams.
• Maintain project files, reports, rosters, amendments, and client-facing documentation.
• Support daily office operations and inspection tracking processes.
• 3-5 years of administrative support experience, with service-based or construction-related experience helpful.
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook.
• Excellent writing, proofreading, formatting, and document preparation skills.
• Strong time management, organization, follow-up, and prioritization skills.
• Self-starter with the ability to learn independently and manage multiple deadlines.
• Familiarity with standard office equipment, including printers and copiers.
• Degree preferred but not required with relevant experience.

Preferred Qualifications

• Experience supporting proposals, RFPs, RFQs, or marketing materials in a professional services, construction, engineering, architecture, or consulting environment.
• Background in payroll or invoicing for backup administrative support.
• Experience managing or updating social media and website content.
• Familiarity with city, county, state, or public agency rosters.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance.

For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.