Administrative Assistant

AppleOne Employment Services; Redmond (WA); On-site; USD 65,000 - 75,000; Full time

Job summary

AppleOne is seeking an experienced Administrative Assistant for a construction company in Redmond, WA. This role supports field technicians, project managers, accounting, and daily office operations in a fast-paced environment.

The successful candidate will keep project files, contracts, billing, and invoicing organized and moving efficiently, demonstrating strong attention to detail and teamwork in a professional office setting.

Qualifications

• Provide administrative support for construction operations, field technicians, and project managers.
• Coordinate contracts, emails, phone communication, billing, invoicing, and documentation.
• Maintain accurate files, records, and office workflows.
• Support accounting and project administration tasks in a professional office setting.
• 3 to 5 years of administrative assistant, office support, or administrative coordination experience.
• Proficient in Microsoft Office Suite, especially Excel.
• Strong written and verbal communication skills.
• Highly organized with strong attention to detail and follow-through.
• Ability to manage multiple priorities in a busy construction or project-based environment.
• Professional phone and email etiquette.
• Comfortable working with contracts, invoices, billing documentation, and general office records.

Responsibilities

• Coordinate administrative support for technicians, project managers, and office teams.
• Manage phone calls, emails, contracts, documentation, and general correspondence.
• Support accounting-related tasks, including billing, invoicing, and file organization.
• Order office or project-related items as needed and help maintain smooth daily operations.
• Keep electronic and physical files accurate, organized, and up to date.
• Assist with project coordination tasks to help ensure timely communication and follow-through.

Skills

MS Excel

Microsoft Office

Communication skills

Organization

Time management

Tools

Microsoft Office

Job description

Job Summary

We are seeking an experienced Administrative Assistant for a construction company in Redmond, WA. This role is ideal for a detail-oriented administrative professional who enjoys supporting field technicians, project managers, accounting functions, and day-to-day office operations in a fast-paced construction environment.

The Administrative Assistant will play an important role in keeping projects, files, communications, contracts, billing, and invoicing organized and moving efficiently. This is a strong opportunity for someone who values teamwork, supportive leadership, process-driven work, and the chance to build long-term stability with a growing organization in the industrial facilities and infrastructure construction industry.

Key Responsibilities

• - Coordinate administrative support for technicians, project managers, and office teams.
• - Manage phone calls, emails, contracts, documentation, and general correspondence.
• - Support accounting-related tasks, including billing, invoicing, and file organization.
• - Order office or project-related items as needed and help maintain smooth daily operations.
• - Keep electronic and physical files accurate, organized, and up to date.
• - Assist with project coordination tasks to help ensure timely communication and follow-through.

Compensation and Benefits

• - Salary range: $65,000 to $75,000 per year.
• - Job type: Temp-to-hire.
• - Location: Redmond, WA.

Required Qualifications and Skills

• - Provide administrative support for construction operations, field technicians, and project managers.
• - Coordinate contracts, emails, phone communication, billing, invoicing, and documentation.
• - Maintain accurate files, records, and office workflows.
• - Support accounting and project administration tasks in a professional office setting.
• - 3 to 5 years of administrative assistant, office support, or administrative coordination experience.
• - Proficient in Microsoft Office Suite, especially Excel.
• - Strong written and verbal communication skills.
• - Highly organized with strong attention to detail and follow-through.
• - Ability to manage multiple priorities in a busy construction or project-based environment.
• - Professional phone and email etiquette.
• - Comfortable working with contracts, invoices, billing documentation, and general office records.

Preferred Qualifications

• - Experience supporting construction, industrial facilities, infrastructure, field service, or project management teams.
• - Familiarity with accounting support, billing, invoicing, or contract administration.
• - Strong Excel skills for tracking, organizing, and reporting administrative information.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.