Columbus On-site Document Control Specialist

Kokosing; Westerville (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Disability Insurance

Paid Time Off

401K Plan

Job summary

Kokosing, a leading general contractor, is seeking a Document Control Specialist for in-office work in Columbus, OH. You will manage the project document control program, maintain EDMS-driven workflows, and ensure accurate, compliant document handling across the project lifecycle.

The role requires EDMS knowledge, proficiency with Microsoft Office, and strong organizational and communication skills to support project management and collaboration within the team.

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Knowledge of records and information management principles is an asset.
• Proficiency with Microsoft Office applications.
• Ability to learn new systems and perform a variety of tasks.
• Strong attention to detail, flexibility, and self-motivation.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of electronic and hard-copy documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Perform process assessments and support corrective/preventive action investigations.
• Coordinate and guide document flow and distribution activities at project sites.
• Train project personnel on document control standards, workflows, and systems.
• Protect confidential and sensitive information.
• Support project management and company objectives through additional assigned duties.

Skills

EDMS knowledge

Records management

Microsoft Office

Attention to detail

Teamwork & communication

Ability to learn new systems

Education

High school diploma or equivalent

Associate degree in Records Management or related field

Tools

EDMS software

SharePoint

Job description

Kokosing, a leading general contractor, is seeking a Document Control Specialist for in-office work in Columbus, OH. You will manage the project document control program, maintain EDMS-driven workflows, and ensure accurate, compliant document handling across the project lifecycle.

The role requires EDMS knowledge, proficiency with Microsoft Office, and strong organizational and communication skills to support project management and collaboration within the team.