Project Document Control Specialist

Kokosing, Inc.; Columbus (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Disability insurance

401K plan

Paid time off

Job summary

Kokosing, Inc. is seeking a detail-oriented Document Controls Coordinator in Columbus, OH to independently administer project document control systems across the project lifecycle.

You will ensure accurate documentation, support project teams, and maintain compliant document flow among stakeholders. The role requires basic EDMS knowledge, proficiency in Microsoft Office, and strong attention to detail with excellent communication.

Qualifications

• Familiarity with electronic document management systems and records management basics.
• Solid written and verbal communication skills.
• Ability to learn new software and adapt to processes.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Perform assessments and support corrective/preventive action investigations.
• Coordinate and guide document flow at project sites.
• Train personnel on document control standards and workflows.
• Protect confidential and sensitive information.
• Support project management and company objectives with additional duties.

Skills

EDMS

Microsoft Office

Records management

Attention to detail

Communication

Teamwork

Learning new systems

Tools

EDMS software

Microsoft Office

Job description

Kokosing, Inc. is seeking a detail-oriented Document Controls Coordinator in Columbus, OH to independently administer project document control systems across the project lifecycle.

You will ensure accurate documentation, support project teams, and maintain compliant document flow among stakeholders. The role requires basic EDMS knowledge, proficiency in Microsoft Office, and strong attention to detail with excellent communication.