In-Office Document Control Specialist – Columbus

Kokosing, Inc.; Fredericktown (OH); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

401K plan

Paid time off

Job summary

Kokosing, Inc. in Columbus, Ohio is seeking a detail-oriented Document Controls Coordinator to independently administer and manage project document control systems throughout the project lifecycle.

This role supports project teams and ensures efficient document flow, compliance, and clear communication across stakeholders. Responsibilities include maintaining the project document control program, controlling document numbering, filing, storage, distribution, approvals, and retention; training

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Knowledge of records and information management principles is an asset.
• Proficiency with Microsoft Office applications.
• Ability to learn new systems and perform a variety of tasks.
• Strong attention to detail, flexibility, and self-motivation.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of electronic and hard-copy documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Perform process assessments and support corrective/preventive action investigations.
• Coordinate and guide document flow and distribution activities at project sites.
• Train project personnel on document control standards, workflows, and systems.
• Protect confidential and sensitive information.
• Support project management and company objectives through additional assigned duties.

Skills

EDMS knowledge

MS Office proficiency

Detail-oriented

Teamwork

Strong communication

Self-motivated

Job description

Kokosing, Inc. in Columbus, Ohio is seeking a detail-oriented Document Controls Coordinator to independently administer and manage project document control systems throughout the project lifecycle.

This role supports project teams and ensures efficient document flow, compliance, and clear communication across stakeholders. Responsibilities include maintaining the project document control program, controlling document numbering, filing, storage, distribution, approvals, and retention; training