Onsite Document Control Coordinator — Columbus, M-F

Kokosing, Inc.; St. Louisville (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Disability insurance

Paid time off

401K

Job summary

Kokosing, Inc. is seeking a detail-oriented Document Controls Coordinator to manage project document control systems from inception to completion in a Columbus, OH office setting. You will ensure accurate documentation, support project teams, and maintain efficient document flow across stakeholders.

Responsibilities include maintaining the control program, approvals, transmittals, and retention processes. You will train personnel, protect confidential materials, and assist project management

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Knowledge of records and information management principles is an asset.
• Proficiency with Microsoft Office applications.
• Ability to learn new systems and perform a variety of tasks.
• Strong attention to detail, flexibility, and self-motivation.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of electronic and hard-copy documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Perform process assessments and support corrective/preventive action investigations.
• Coordinate and guide document flow and distribution activities at project sites.
• Train project personnel on document control standards, workflows, and systems.
• Protect confidential and sensitive information.
• Support project management and company objectives through additional assigned duties.

Skills

EDMS basics

Microsoft Office

Attention to detail

Communication

Teamwork

Tools

EDMS

Microsoft Office

Job description

Kokosing, Inc. is seeking a detail-oriented Document Controls Coordinator to manage project document control systems from inception to completion in a Columbus, OH office setting. You will ensure accurate documentation, support project teams, and maintain efficient document flow across stakeholders.

Responsibilities include maintaining the control program, approvals, transmittals, and retention processes. You will train personnel, protect confidential materials, and assist project management