Document Control Specialist – Project Docs & Compliance

Kokosing, Inc.; Woodville Township (OH); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Disability insurance

Paid time off

401K plan

Job summary

Kokosing, Inc. in Columbus, OH is seeking a detail-oriented Document Controls Coordinator to independently administer project document control systems throughout the project lifecycle, ensuring accurate documentation, compliance, and smooth information flow for stakeholders.

You will manage EDMS basics, document approvals, transmittals, and training of project personnel, with a focus on accuracy, security, and collaboration in a team environment.

Qualifications

• Experience with electronic document management systems (EDMS).
• Understanding of records and information management principles is a plus.
• Proficient in Microsoft Office applications.
• Ability to learn new systems and handle multiple tasks.
• Strong attention to detail and self-motivation.
• Excellent written and verbal communication.
• Ability to work with project teams with minimal supervision.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of electronic and hard-copy documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Perform process assessments and support corrective/preventive action investigations.
• Coordinate and guide document flow and distribution activities at project sites.
• Train project personnel on document control standards, workflows, and systems.
• Protect confidential and sensitive information.
• Support project management and company objectives through additional assigned duties.

Skills

EDMS

Records management

MS Office

Learning new systems

Attention to detail

Communication skills

Teamwork

Tools

EDMS software

Microsoft Office

Job description

Kokosing, Inc. in Columbus, OH is seeking a detail-oriented Document Controls Coordinator to independently administer project document control systems throughout the project lifecycle, ensuring accurate documentation, compliance, and smooth information flow for stakeholders.

You will manage EDMS basics, document approvals, transmittals, and training of project personnel, with a focus on accuracy, security, and collaboration in a team environment.