Client-Focused Administrative Coordinator

AppleOne Employment Services; Pasadena (CA); On-site; USD 33,000 - 34,000; Full time

Job summary

AppleOne Employment Services in Pasadena, CA seeks an Administrative Assistant/Coordinator for direct hire. This role supports clients, coordinates schedules, and helps a close-knit team operate smoothly in a small-business setting.

Responsibilities include answering calls, replying to emails, preparing documents, maintaining client records, and supporting special projects. The ideal candidate has 3–5 years of admin or coordination experience and strong Microsoft Office and Google Workspace

Qualifications

• Five or more years of administrative, customer service, office support, or coordination experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar).
• Strong verbal and written communication with a professional, customer-focused approach.

Responsibilities

• Answer and direct incoming calls with professional, friendly service.
• Respond to client emails and service inquiries promptly and accurately.
• Schedule appointments, maintain calendars, and support day-to-day coordination.
• Assist clients with basic troubleshooting and resolve questions by phone.
• Prepare proposals, correspondence, and other business documents with attention to detail.
• Maintain accurate client records and support administrative, operational, and special projects.

Skills

Administrative support

Calendar coordination

Customer service

Communication

Organizational skills

Multitasking

Attention to detail

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Google Docs

Google Sheets

Gmail

Google Calendar

Job description

AppleOne Employment Services in Pasadena, CA seeks an Administrative Assistant/Coordinator for direct hire. This role supports clients, coordinates schedules, and helps a close-knit team operate smoothly in a small-business setting.

Responsibilities include answering calls, replying to emails, preparing documents, maintaining client records, and supporting special projects. The ideal candidate has 3–5 years of admin or coordination experience and strong Microsoft Office and Google Workspace