Client-Centric Office Coordinator | Admin & Ops

Apple Air - Heating, Cooling, Electric & Plumbing; Village of Farmingdale (NY); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(K) with Company Match

Company-Paid Long-Term Disability &amp

Life Insurance

Voluntary Short-Term Disability & Life

Paid Time Off

Job summary

Apple Air is seeking a highly organized Office Coordinator to support daily administrative and operational functions. The role serves as a central hub among customers, management, field staff, and vendors to deliver exceptional service and maintain records.

The ideal candidate has 1–2+ years in admin/office coordination, familiarity with HVAC/home services, and proficiency in Microsoft Office and CRM systems. This role offers comprehensive benefits and a supportive team environment.

Qualifications

• 1–2+ years in administrative/office coordination or related roles.
• HVAC/home services experience preferred.
• Experience with ServiceTitan or similar CRM systems preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).

Responsibilities

• Coordinate daily office operations and maintain organized records.
• Serve as primary contact for customers and route requests.
• Facilitate communication between customers, management, field teams, vendors, and internal departments.
• Maintain accurate records in company systems.
• Prepare, organize, distribute, and maintain office documents, reports, contracts, forms, and other materials.
• Assist with invoicing and payment processing.
• Support accounting functions as needed.
• Collaborate with teams to optimize workflows.
• Identify and resolve administrative challenges promptly.

Skills

Administrative experience

Office coordination

HVAC familiarity

CRM experience

Organizational skills

Communication skills

Cross-functional teamwork

MS Office

Tools

ServiceTitan

CRM software

Job description

Apple Air is seeking a highly organized Office Coordinator to support daily administrative and operational functions. The role serves as a central hub among customers, management, field staff, and vendors to deliver exceptional service and maintain records.

The ideal candidate has 1–2+ years in admin/office coordination, familiarity with HVAC/home services, and proficiency in Microsoft Office and CRM systems. This role offers comprehensive benefits and a supportive team environment.