Clerical & Scheduling Coordinator

Commonwealth of Pennsylvania; New Stanton (Westmoreland County); On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support daily facility operations within the Department of Human Services. You will handle timekeeping, staffing coordination, and office documentation while receiving visitors and managing communications to keep essential records accurate and accessible.

The role requires maintaining inventories, processing forms, and assisting multiple departments. Starting salary is $36,831 annually, with full-time hours and no telework option.

Qualifications

• Six months as Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);
• Graduation from high school;
• An equivalent combination of experience and training.

Responsibilities

• Timekeeping support: Gather and review timesheet information, verify details with staff, and submit accurate records to timekeeping each day
• Staffing coordination: Input and update schedules, maintain year templates, and ensure absences and attendance are recorded correctly
• Office documentation: Type and file forms, reports, correspondence, and other materials from handwritten or printed sources
• Reception and communication: Route calls and visitors, compose routine correspondence, and ensure information is correct and complete
• Supply and equipment tasks: Maintain inventory levels, order needed materials, and verify received items through established procedures

Skills

Timekeeping

Staffing coordination

Documentation

Reception & communication

Inventory management

Education

High school diploma

Clerical Assistant 1 experience

Job description

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support daily facility operations within the Department of Human Services. You will handle timekeeping, staffing coordination, and office documentation while receiving visitors and managing communications to keep essential records accurate and accessible.

The role requires maintaining inventories, processing forms, and assisting multiple departments. Starting salary is $36,831 annually, with full-time hours and no telework option.