Clerical Assistant II: Records & Front Desk

Commonwealth Of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 37,000 - 54,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 in Philadelphia to keep information organized and ensure smooth office operations. You will support daily tasks, manage records, assist visitors, and help maintain orderly files across several systems.

The role emphasizes accuracy, teamwork, and professional conduct, with a schedule of 37.5 hours per week and no telework option. A starting salary is provided, and the department values diverse applicants.

Qualifications

• Six months as a Clerical Assistant 1 or graduation from high school or an equivalent combination of experience and training.
• Must be able to perform essential job functions.
• Background check and CJIS compliance required.

Responsibilities

• Record Management: Maintain and update case information across multiple systems.
• Reception Duties: Greet visitors, answer calls, and direct inquiries.
• File Maintenance: Organize files and electronic documents per standards.
• Inventory Support: Track and maintain office supplies and equipment.
• Information Response: Prepare and distribute reports or other requested materials.

Skills

Record keeping

Reception duties

Attention to detail

Organizational skills

Education

High school diploma

Tools

Microsoft Office

Job description

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 in Philadelphia to keep information organized and ensure smooth office operations. You will support daily tasks, manage records, assist visitors, and help maintain orderly files across several systems.

The role emphasizes accuracy, teamwork, and professional conduct, with a schedule of 37.5 hours per week and no telework option. A starting salary is provided, and the department values diverse applicants.