Clerical & Scheduling Coordinator

Commonwealth-of-Pennsylvania; Torrance (CA); On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support daily operations, maintain records, schedules, and communications, and assist multiple departments. The role emphasizes accurate information handling, timekeeping, and administrative duties to ensure efficient facility operations.

The position requires basic clerical experience, a high school diploma, and the ability to perform essential job functions.

Qualifications

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Responsibilities

• Timekeeping: Gather and review timesheet information, verify details with staff, and submit accurate records to timekeeping each day.
• Staffing coordination: Input and update schedules, maintain year templates, and ensure absences and attendance are recorded correctly.
• Office documentation: Type and file forms, reports, correspondence, and other materials from handwritten or printed sources.
• Reception and communication: Route calls and visitors, compose routine correspondence, and ensure information is correct and complete.
• Supply and equipment tasks: Maintain inventory levels, order needed materials, and verify received items through established procedures.

Skills

Timekeeping

Staffing coordination

Office documentation

Reception and communication

Supply and equipment tasks

Education

High School Diploma

Job description

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support daily operations, maintain records, schedules, and communications, and assist multiple departments. The role emphasizes accurate information handling, timekeeping, and administrative duties to ensure efficient facility operations.

The position requires basic clerical experience, a high school diploma, and the ability to perform essential job functions.