Proactive Office Assistant: Docs, Records & Front Desk Support

Hawaii State Department of Education; Lihue (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education is hiring for Office Assistant II/III roles at the Lihue location. The authorized level is Office Assistant III, with recruitment also open to Office Assistant II to address staffing needs.

Salary ranges: Office Assistant II, SR-06: $3,141 per month; Office Assistant III, SR-08: $3,266 per month. Perks and benefits as per state personnel rules may apply.

Qualifications

• Keyboarding proficiency (40 net wpm) and ability to use word processing software.
• Progressively responsible clerical experience and good English grammar, spelling, arithmetic.
• Supervisory aptitude may be required for supervisory roles.
• Substitutions allowed: high school diploma or equivalent may substitute for Basic Experience; credits/courses may substitute for Clerical Experience.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using computer and word processing software.
• Prepares, reviews and processes forms, records, and other documents for accuracy and conformance to requirements.
• Checks records and forms for completeness and accuracy; processes documents per policies.
• Searches files, extracts and summarizes information and prepares reports.
• Composes routine correspondence and acknowledgement letters.
• Maintains paper and electronic filing systems and revises filing systems as needed.
• Provides general information and resolves complaints over in-person or phone contacts.
• Determines need for and/or places routine orders for supplies and items.
• Makes travel, equipment, maintenance, phone service arrangements and similar tasks.
• Trains and guides clerical subordinates.

Skills

Keyboarding 40 wpm

Clerical skills

Job description

Hawaii State Department of Education is hiring for Office Assistant II/III roles at the Lihue location. The authorized level is Office Assistant III, with recruitment also open to Office Assistant II to address staffing needs.

Salary ranges: Office Assistant II, SR-06: $3,141 per month; Office Assistant III, SR-08: $3,266 per month. Perks and benefits as per state personnel rules may apply.