Clerical Assistant 2: Records & Digital Filing (Limited Term)

Commonwealth of Pennsylvania; McCandless (Allegheny County); On-site; USD 25,000 - 29,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking an experienced administrative professional for a Clerical Assistant 2 (Limited Term) position. The role focuses on keeping agency records organized, accurate, and accessible to staff and the public, supporting environmental protection efforts across the Commonwealth.

You will perform duties in payment processing, report routing, file preparation, digital conversion, data management, and document handling, contributing to efficient office operations and

Qualifications

• Six months as Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) or
• Graduation from high school or
• An equivalent combination of experience and training.

Responsibilities

• Payment Processing: Aid with handling annual fee and permit application checks
• Report Routing: Receive reports through the Public Uploading system and reassign them to the responsible manager
• File Preparation: Maintain and update files in preparation of a scanning project
• Digital Conversion: Prepare documents for conversion to digital records, create OnBase start sheets, and operate scanners and microfiche equipment
• Data Management: Input file data, update file names, verify uploads, and use Microsoft Office tools to document and communicate progress
• Document Handling: Organize, file, and locate documents for reviews and requests following agency procedures

Skills

Attention to detail

Communication skills

Education

High school diploma

Six months Clerical Assistant 1 experience or equivalent

Tools

Microsoft Office

OnBase

Scanners

Job description

Commonwealth of Pennsylvania is seeking an experienced administrative professional for a Clerical Assistant 2 (Limited Term) position. The role focuses on keeping agency records organized, accurate, and accessible to staff and the public, supporting environmental protection efforts across the Commonwealth.

You will perform duties in payment processing, report routing, file preparation, digital conversion, data management, and document handling, contributing to efficient office operations and