Clerical Assistant 2 - Limited Term

Commonwealth of Pennsylvania; McCandless (Allegheny County); On-site; USD 25,000 - 29,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking an experienced administrative professional for a Clerical Assistant 2 (Limited Term) position. The role focuses on keeping agency records organized, accurate, and accessible to staff and the public, supporting environmental protection efforts across the Commonwealth.

You will perform duties in payment processing, report routing, file preparation, digital conversion, data management, and document handling, contributing to efficient office operations and

Qualifications

• Six months as Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) or
• Graduation from high school or
• An equivalent combination of experience and training.

Responsibilities

• Payment Processing: Aid with handling annual fee and permit application checks
• Report Routing: Receive reports through the Public Uploading system and reassign them to the responsible manager
• File Preparation: Maintain and update files in preparation of a scanning project
• Digital Conversion: Prepare documents for conversion to digital records, create OnBase start sheets, and operate scanners and microfiche equipment
• Data Management: Input file data, update file names, verify uploads, and use Microsoft Office tools to document and communicate progress
• Document Handling: Organize, file, and locate documents for reviews and requests following agency procedures

Skills

Attention to detail

Communication skills

Education

High school diploma

Six months Clerical Assistant 1 experience or equivalent

Tools

Microsoft Office

OnBase

Scanners

Job description

Are you an experienced and detail-oriented administrative professional with strong communication and computer skills looking to advance your career? The Department of Environmental Protection is seeking candidates for a Clerical Assistant 2 (Limited Term) position. This position supports teams that safeguard natural resources across the Commonwealth. Your work will keep information organized, clear, and easy to find. You will make a positive difference by helping advance the agency mission.

This position plays a key role in keeping agency records organized, accurate, and ready for use by staff and the public. Your work supports environmental protection efforts across the Commonwealth.

As a Clerical Assistant 2, you will perform the following duties:

• Payment Processing: Aid with handling annual fee and permit application checks
• Report Routing: Receive reports through the Public Uploading system and reassign them to the responsible manager
• File Preparation: Maintain and update files in preparation of a scanning project located in the Southwest Regional Office.
• Digital Conversion: Prepare documents for conversion to digital records, create OnBase start sheets, and operate scanners and microfiche equipment
• Data Management: Input file data, update file names, verify uploads, and use Microsoft Office tools to document and communicate progress
• Document Handling: Organize, file, and locate documents for reviews and requests following agency procedures

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours: 8:00 am to 4:00 pm, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Most selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting hourly rate of $18.83 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.