Clerical Assistant II — Records & Data Support

Commonwealth of Pennsylvania; Pittsburgh (Allegheny County); On-site; USD 26,000 - 38,000; Full time

Job summary

Commonwealth of Pennsylvania's Department of Environmental Protection is seeking a Clerical Assistant 2 (Limited Term) to support records management, data entry, and document handling at the Southwest Regional Office in Pittsburgh.

The role involves processing payments, routing reports, preparing files for scanning, converting to digital records with OnBase, and using Microsoft Office to track progress. This full-time, 37.5-hour schedule runs Monday through Friday; telework is not available.

Qualifications

• Six months as Clerical Assistant 1 or equivalent.
• High school graduation or equivalent.
• An equivalent combination of experience and training.

Responsibilities

• Payment processing: aid with handling annual fee and permit application checks.
• Report routing: receive reports through the Public Uploading system and reassign to the responsible manager.
• File preparation: maintain and update files for scanning project in the Southwest Regional Office.
• Digital conversion: prepare documents for conversion to digital records, create OnBase start sheets, operate scanners.
• Data management: input file data, update file names, verify uploads, and document progress using Microsoft Office.
• Document handling: organize, file, and locate documents for reviews and requests.

Skills

Microsoft Office

Education

High school diploma

Tools

OnBase

Job description

Commonwealth of Pennsylvania's Department of Environmental Protection is seeking a Clerical Assistant 2 (Limited Term) to support records management, data entry, and document handling at the Southwest Regional Office in Pittsburgh.

The role involves processing payments, routing reports, preparing files for scanning, converting to digital records with OnBase, and using Microsoft Office to track progress. This full-time, 37.5-hour schedule runs Monday through Friday; telework is not available.