Administrative Assistant: Records & Budget Support

Commonwealth of Pennsylvania; Coal Township (PA); On-site; USD 34,000 - 48,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking an Administrative Assistant 1 to support essential administrative tasks, maintain accurate records, and assist with budgeting and reporting activities. The role coordinates with families, agencies, and providers to ensure timely, well-organized information and materials.

Work schedule is full-time with no telework option. The position emphasizes accuracy, teamwork, and dependable service in a fast-paced environment, with responsibilities including database

Qualifications

• Four-year college degree or equivalent experience.
• Within 3 months of graduation with qualifying degree/credits.
• Able to meet PA residency requirements.
• Background check and clearances required.

Responsibilities

• Maintain multiple databases to support children placement files.
• Handle mail correspondence and process riders as needed.
• Coordinate with other agencies to maintain accurate child file records.
• Compile fiscal data for quarterly, yearly, budget, and statistical reports.
• Create and maintain provider contracts and assist with payment processing.
• Maintain payroll spreadsheets for resource families.

Skills

Database management

Mail processing

Agency coordination

Financial reporting

Contract management

Payroll spreadsheets

Education

Bachelor's degree or equivalent

Job description

Commonwealth of Pennsylvania is seeking an Administrative Assistant 1 to support essential administrative tasks, maintain accurate records, and assist with budgeting and reporting activities. The role coordinates with families, agencies, and providers to ensure timely, well-organized information and materials.

Work schedule is full-time with no telework option. The position emphasizes accuracy, teamwork, and dependable service in a fast-paced environment, with responsibilities including database