Office Assistant II/III — Clerical Pro with Growth & Temp Roles

Hawaii State Department of Education; Keaau (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

The Hawaii State Department of Education is seeking qualified applicants for Office Assistant II and Office Assistant III roles. The positions involve document handling, forms processing, records management, and routine clerical support in a school system.

Salary ranges are SR-06 and SR-08: $3,141 and $3,266 per month, with full-time terms and standard benefits. Applicants should meet the experience and substitution requirements outlined in the vacancy documents.

Qualifications

• English grammar, spelling and arithmetic knowledge as part of Basic Experience.
• Clerical tasks experience and office procedures knowledge.
• Supervisory aptitude demonstrated by leadership or training exposure.
• Keyboarding/typing ability (40 net WPM) may be required for some positions.
• Substitutions for required experience allowed per policy.
• Overall quality and scope of experience must prove capability for the role.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Skills

Keyboarding

Communication

Documentation

Job description

The Hawaii State Department of Education is seeking qualified applicants for Office Assistant II and Office Assistant III roles. The positions involve document handling, forms processing, records management, and routine clerical support in a school system.

Salary ranges are SR-06 and SR-08: $3,141 and $3,266 per month, with full-time terms and standard benefits. Applicants should meet the experience and substitution requirements outlined in the vacancy documents.