Clerical/ Administrative Assistant

AppleOne Employment Services; Ontario (OR); Sur place; USD 44 000 - 45 000; Plein temps

Résumé du poste

AppleOne Employment Services seeks a dependable Clerical/Administrative Assistant to support a large engineering services department. This contract/temporary role emphasizes accuracy, professionalism, and strong Microsoft Office skills in a busy team environment.

The position offers long-term potential, with room for growth and a stable organization. Ideal for detail-oriented professionals who value teamwork, communication, and organized daily operations.

Qualifications

• 3–5 years of administrative/clerical experience.
• Provide support for a large department with confidentiality.
• Strong Microsoft Office skills used for reports and data.
• Excellent organization and ability to manage multiple tasks.

Responsabilités

• Provide daily administrative and clerical support to a large team.
• Prepare, edit, organize, and maintain documents and reports.
• Use Microsoft Office Suite to create spreadsheets and manage data.
• Assist with scheduling, filing, data entry, and office coordination.
• Maintain accuracy and confidentiality in a fast-paced environment.

Connaissances

Communication

Organization

Time management

Team collaboration

Outils

Microsoft Office

Description du poste

Job Summary

We are seeking a dependable Clerical/Administrative Assistant to provide administrative and clerical support for a large department of professionals within the engineering services industry. This contract/temporary opportunity is ideal for a detail-oriented administrative professional with strong Microsoft Office skills, a stable work history, and the ability to support a busy team with accuracy and professionalism.

This is a long-term opportunity with potential to become permanent for the right candidate. The role offers the chance to join a large, stable organization with room for growth, supportive leadership, and a professional team environment. Candidates who enjoy organization, communication, teamwork, and keeping daily operations running smoothly will be well positioned for success.

Key Responsibilities

• Provide daily administrative and clerical support to a large team of professionals.
• Prepare, edit, organize, and maintain documents, reports, correspondence, and departmental records.
• Use Microsoft Office Suite to create spreadsheets, update files, manage data, and support reporting needs.
• Assist with scheduling, communication, filing, data entry, and general office coordination.
• Respond professionally to internal requests and help ensure department workflow stays organized and efficient.
• Maintain accuracy, confidentiality, and dependability in a fast-paced office environment.

Compensation and Benefits

• Salary range: $44,000.00 to $44,200.00 per year.
• Job type: Contract/Temporary.
• Long-term opportunity with potential to become permanent.

Required Qualifications and Skills

• Provide administrative and clerical support for a large department.
• Manage documents, records, data entry, filing, and office coordination tasks.
• Use Microsoft Office Suite to support reporting, correspondence, spreadsheets, and daily workflow.
• Communicate effectively with professionals across the department.
• 3-5 years of administrative, clerical, office support, or related experience.
• Strong Microsoft Office Suite skills, including Word, Excel, Outlook, and general office applications.
• Verifiable job history with demonstrated dependability and professionalism.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, prioritize work, and meet deadlines.
• Professional communication skills and a team-oriented approach.
• Ability to maintain confidentiality and accuracy when handling records, documents, and department information.

Preferred Qualifications

• Experience supporting professionals in engineering services, technical services, construction, manufacturing, or a similar office environment.
• Prior experience in a large company or multi-department administrative support setting.
• Interest in a long-term role with potential for permanent placement and career growth.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.