Receptionist

AppleOne Employment Services; Milpitas (CA); On-site; USD 25,000 - 33,000; Part time

Job summary

AppleOne Employment Services is seeking a Receptionist/Administrative Assistant for a temporary assignment in Milpitas, California. The role provides front office support, maintains records, and assists with daily administrative workflows in a busy corporate environment.

You will professionally answer phones, manage mail and document handling, assist with data entry and reporting, and contribute to a positive work-life balance through a consistent schedule.

Qualifications

• Provide front office support and maintain records.
• Handle mail, faxes, document scanning, and digital record uploads.
• Assist with data entry, reports, and other admin tasks.

Responsibilities

• Professionally answer phones, respond to questions, transfer calls, and provide front office support.
• Handle mail, faxes, scanning, and upload records to electronic health records; assist with mailings.
• Conduct initial intake and screening for applicants and provide appropriate program information.
• Maintain organized records, filing systems, office materials, and a clean, professional office environment.
• Assist with data entry, reports, summaries, and other administrative support duties as assigned.

Skills

Answering phones

Providing administrative support

MS Office

Customer service

Job description

Are you looking to work in a positive business environment? Would you like the flexibility of temporary work to earn some extra income before the Holidays? If so, this temporary position is for you.The Receptionist/Administrative Assistant will provide front office support, maintain records, and support daily administrative workflows. This is a great opportunity to join a busy corporate environment with supportive leadership, collaborative teamwork, and a consistent schedule that supports work-life balance.

Key Responsibilities

• Professionally answer phones, respond to questions, transfer calls, and provide helpful front office support.
• Handle mail, faxes, document scanning, upload records to electronic health records, and assist with mailings.
• Conduct initial intake and screening for applicants and provide appropriate program information.
• Maintain organized records, filing systems, office materials, and a clean, professional office environment.
• Assist with data entry, reports, summaries, and other administrative support duties as assigned.

Skills

• Answering phones
• Providing administrative support
• MS Office
• Provide excellent customer service to internal and external customers

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.