Administrative Assistant

AppleOne Employment Services; Tustin (CA); Sur place; USD 34 000 - 41 000; Plein temps

Résumé du poste

AppleOne Employment Services in Tustin, CA, is seeking an Administrative Assistant for a temp-to-hire role. The ideal candidate will manage calendars, handle inquiries, and prepare documents, contributing to smooth office operations and daily tasks in a nonprofit environment.

The position requires 3+ years of experience, strong MS Office proficiency, and excellent communication. It offers a friendly team setting, meaningful work, and potential long-term career stability through temp-to-hire.

Qualifications

• 3+ years of administrative or office support experience.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time management abilities.
• Professional demeanor with strong customer service skills.
• Ability to work independently, prioritize competing deadlines, and maintain accuracy.
• High attention to detail and ability to handle confidential or sensitive information.

Responsabilités

• Provide administrative and clerical support to office staff, managers, and internal departments.
• Manage calendars, schedule appointments, coordinate meetings, and assist with daily office activities.
• Answer phones, respond to emails, assist with general inquiries, and maintain a professional customer service approach.
• Prepare correspondence, reports, spreadsheets, presentations, and other business documents.
• Maintain organized electronic and physical filing systems while performing accurate data entry and database updates.
• Coordinate office supplies, support special projects, and handle additional administrative duties as assigned.

Connaissances

Microsoft Word

Microsoft Excel

Microsoft Outlook

Strong communication

Organization

Outils

Microsoft Office

Description du poste

Job Summary

We are seeking a professional and detail-oriented Administrative Assistant for a temp-to-hire opportunity in Tustin, CA. This role is ideal for an organized administrative support professional who enjoys keeping office operations running smoothly, supporting multiple priorities, and serving as a reliable point of contact for staff, management, and external inquiries.

The Administrative Assistant will provide essential clerical and office support in a nonprofit charitable organization environment. This is a great opportunity for someone who values meaningful work, positive teamwork, supportive leadership, and a collaborative office setting. The role offers the chance to contribute to daily operations, assist with important projects, and build long-term career stability through a temp-to-hire path.

Key Responsibilities

• Provide administrative and clerical support to office staff, managers, and internal departments.
• Manage calendars, schedule appointments, coordinate meetings, and assist with daily office activities.
• Answer phones, respond to emails, assist with general inquiries, and maintain a professional customer service approach.
• Prepare correspondence, reports, spreadsheets, presentations, and other business documents.
• Maintain organized electronic and physical filing systems while performing accurate data entry and database updates.
• Coordinate office supplies, support special projects, and handle additional administrative duties as assigned.

Compensation and Benefits

• Pay rate: $25 to $30 per hour.
• Job type: Temp-to-hire.
• Location: Tustin, CA.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Provide administrative and clerical support across daily office operations.
• Manage calendars, scheduling, meeting coordination, and general office communication.
• Prepare reports, correspondence, spreadsheets, presentations, and database updates.
• Maintain accurate filing systems and support special administrative projects.
• 3+ years of administrative or office support experience preferred.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time management abilities.
• Professional demeanor with strong customer service skills.
• Ability to work independently, prioritize competing deadlines, and maintain accuracy.
• High attention to detail and ability to handle confidential or sensitive information appropriately.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.