Admin Assistant

AppleOne Employment Services; Cypress (CA); In loco; USD 34.000 - 39.000; Tempo pieno

Vantaggi offerti da questo lavoro

Temp-to-hire opportunity

Major medical benefits

Dental, vision, 401k

Descrizione del lavoro

AppleOne Employment Services in Cypress, CA seeks an organized Admin Assistant to support a busy sales office. You will balance front desk duties, data entry, contract processing, and administrative coordination to assist sales advisors and managers.

This role offers consistent hours and an opportunity to build long-term administrative experience in a stable industry. Responsibilities include greeting visitors, accurate data entry, contract review, and CRM support, with daily reporting and

Competenze

• 1 to 2 years administrative, clerical, customer service, or office support experience preferred.
• Two years of hospitality or customer service experience required.
• High School Diploma or GED required.
• Strong data entry accuracy and ability to process information quickly.
• Professional phone etiquette and strong customer service skills.

Mansioni

• Greet and assist client families in person and by phone, answer questions, direct inquiries, and maintain a welcoming front desk environment.
• Perform fast and accurate data entry, review sales contracts for errors, identify missing signatures, and communicate corrections to sales advisors.
• Support daily office operations, including filing, mail handling, scanning, faxing, scheduling, calendar management, and supply coordination.
• Prepare and submit daily sales reports, update sales numbers, print delinquency reports, and assist with document tracking.
• Assemble information packets, contracts, forms, and collateral materials for sales advisors and office presentations.
• Provide administrative support to sales managers and field sales representatives, including CRM assistance, phone messages, and event setup support.

Conoscenze

Front desk

Data entry

Customer service

CRM support

Scheduling

Formazione

High School Diploma or GED

Strumenti

CRM system

Office equipment

Descrizione del lavoro

Job Summary

We are seeking an organized and customer-focused Admin Assistant to support a busy sales office in Cypress, CA. This role is ideal for someone who is quick on their feet, detail-oriented, and comfortable balancing front desk support, data entry, contract processing, and administrative coordination. As the Admin Assistant, you will play an important role in supporting sales advisors, managers, and client families. You will help keep daily office operations running smoothly, ensure accurate processing of sales contracts, assist with reports and calendars, and provide professional service to visitors and callers. This is a great opportunity to join a supportive, team-oriented office environment with strong leadership, consistent hours, and the opportunity to build long-term administrative and customer service experience in a stable industry.

Key Responsibilities

• Greet and assist client families in person and by phone, answer questions, direct inquiries, and maintain a welcoming front desk environment.


• Perform fast and accurate data entry, review sales contracts for errors, identify missing signatures, and communicate corrections to sales advisors.


• Support daily office operations, including filing, mail handling, scanning, faxing, scheduling, calendar management, and supply coordination.


• Prepare and submit daily sales reports, update sales numbers, print delinquency reports, and assist with document tracking.


• Assemble information packets, contracts, forms, and collateral materials for sales advisors and office presentations.


• Provide administrative support to sales managers and field sales representatives, including CRM assistance, phone messages, and event setup support.

Compensation and Benefits

• Pay: $27.00 per hour.


• Salary range provided: $25.00 to $28.00 per hour.


• Location: Cypress, CA.


• Schedule: Office hours are 8:00 a.m. to 5:00 p.m.


• Must be available to work at least 2 Saturdays per month, with a weekday off during weeks when a Saturday is worked.


• Temp-to-hire opportunity with 6+ months before potential full-time rollover.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Provide administrative support for sales advisors, sales managers, and daily office operations.


• Process contracts, perform accurate data entry, review documents, and support daily reporting.


• Manage front desk responsibilities, customer service inquiries, phones, mail, calendars, and office documentation.


• Assist with sales office materials, CRM support, forms, packets, and event preparation.


• 1 to 2 years of administrative, clerical, customer service, or office support experience preferred.


• Two years of hospitality or customer service experience required.


• High School Diploma or GED required.


• Strong data entry accuracy and ability to process information quickly.


• Professional phone etiquette and strong customer service skills.


• Ability to prioritize multiple requests from sales representatives, managers, client families, and internal departments.


• Strong attention to detail when reviewing contracts, signatures, forms, reports, and office documents.


• Comfortable using office equipment, email, scanning, faxing, filing systems, and CRM or database tools.


• Positive attitude, fast learner, dependable, organized, and able to work well in a team-focused sales office environment.

Preferred Qualifications

• Sales office or administrative support experience.


• Experience supporting field sales teams or customer-facing sales professionals.


• CRM system experience.


• Bilingual skills preferred.


• Prior experience in real estate, property management, advance planning, or a related customer service environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.