Administrative Assistant

AppleOne Employment Services; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

AppleOne Employment Services is seeking an organized Administrative Assistant to support senior executives with calendar management, meeting coordination, and travel arrangements. The role emphasizes handling multiple priorities in a fast-paced environment and delivering efficient administrative support to leadership.

The successful candidate will be proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and have prior experience in a similar administrative role, ensuring smooth

Qualifications

• Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.
• Strong experience managing calendars, scheduling meetings, and coordinating multiple priorities.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Calendar Management: Maintain and coordinate executive calendars, schedule appointments, arrange meetings, and proactively manage scheduling conflicts and changing priorities.
• Executive Support: Provide day-to-day administrative support to senior leadership, helping manage schedules, deadlines, and administrative requests.
• Meeting Coordination: Schedule internal and external meetings, prepare agendas and meeting materials, coordinate conference calls or virtual meetings, and assist with follow-up items.
• Travel Arrangements: Coordinate business travel, including flights, hotel accommodations, ground transportation, and preparation of itineraries as needed.

Skills

Calendar management

Executive support

Meeting coordination

Travel arrangements

Tools

Microsoft Office

Job description

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide administrative and organizational support to senior executives. This role is ideal for someone who excels at calendar management, coordinating meetings, managing competing priorities, and ensuring executives have the administrative support they need to operate efficiently in a fast-paced business environment.

Responsibilities

• Calendar Management: Maintain and coordinate executive calendars, schedule appointments, arrange meetings, and proactively manage scheduling conflicts and changing priorities.
• Executive Support: Provide day-to-day administrative support to senior leadership, helping manage schedules, deadlines, and administrative requests.
• Meeting Coordination: Schedule internal and external meetings, prepare agendas and meeting materials, coordinate conference calls or virtual meetings, and assist with follow-up items.
• Travel Arrangements: Coordinate business travel, including flights, hotel accommodations, ground transportation, and preparation of itineraries as needed.

Qualifications

• Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.
• Strong experience managing calendars, scheduling meetings, and coordinating multiple priorities.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.