CEO-Partner: Executive Assistant & Office Manager

Advatix; New York, Northern (NY, KY); Hybrid; USD 85,000 - 115,000; Full time

Job summary

Advatix is seeking an Office Manager and Personal Assistant to the CEO in New York City to ensure smooth day-to-day operations and provide high-level executive support.

This hybrid full-time role concentrates 40% on office operations and 60% on executive schedule, travel, communications, meetings, and special projects.

The ideal candidate is highly organized, discreet, and capable of managing multiple priorities in a fast-paced tech environment.

Qualifications

• 3–7 years of experience in Office Manager / Executive Assistant roles.
• Directly supporting C-suite executives.
• Strong multi-priority and time-management skills.
• Experience handling confidential information with discretion.
• Proficient in managing calendars and communications.

Responsibilities

• Manage the CEO's complex calendar and meetings.
• Coordinate domestic and international travel and itineraries.
• Oversee office operations, vendor relationships, and facilities.
• Prepare executive documents and meeting materials.
• Provide ad-hoc executive support and project coordination.

Skills

Executive support

Office management

Calendar management

Travel coordination

Confidential information handling

Education

Bachelor's degree

Tools

Microsoft 365

Google Workspace

Slack

Zoom

Job description

Advatix is seeking an Office Manager and Personal Assistant to the CEO in New York City to ensure smooth day-to-day operations and provide high-level executive support.

This hybrid full-time role concentrates 40% on office operations and 60% on executive schedule, travel, communications, meetings, and special projects.

The ideal candidate is highly organized, discreet, and capable of managing multiple priorities in a fast-paced tech environment.