Executive Assistant to CEO & CFO - Tech-Savvy & Accessible

Adver.info; New York (NY); Hybrid; USD 37,000 - 40,000; Full time

Job summary

Adver.info in New York is seeking an experienced Executive Assistant to support the President & CEO and CFO with high-level administrative and operational tasks. The role emphasizes calendar control, travel planning, and technical setup across Teams, Zoom, and Apple devices, with a focus on accessibility and clear, organized communications.

This hands-on position requires discretion, reliability, and comfort working near dogs, with after-hours availability for urgent tech needs and a proactive,

Qualifications

• Strong organizational and time-management skills.
• Ability to learn new tools quickly, including accessibility tech.
• High discretion and reliability in handling sensitive information.
• Comfort with in-person support and accompanying executives as needed.
• Must be comfortable around dogs.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate travel arrangements and itineraries.
• Set up and support tech platforms (Teams, Zoom, Apple devices).
• Support accessibility needs and prepare materials for screen readers.
• Track action items and ensure timely follow-up.
• Provide general executive and administrative assistance as needed.

Skills

Tech-savvy

Calendar management

Discretion & reliability

Dog-friendly

Tools

Apple devices

Microsoft Teams

Zoom

Accessibility tools

Job description

Executive Assistant to President & CEO - admin / office - administrative job employment

We are seeking a highly organized, tech-savvy Executive Assistant to provide high-level administrative and operational support to the President & CEO, with additional support to the CFO. This is a hands-on, execution-focused role responsible for ensuring schedules, communications, technology setup, travel, and key priorities are managed efficiently and seamlessly.

Both executives utilize accessibility tools, and the CFO is visually impaired. This role requires someone who is comfortable supporting the use of assistive technology and ensuring that systems, communications, and materials are structured in a clear, accessible, and user-friendly way.

Key Responsibilities:

Manage complex calendars, scheduling, and meeting coordination

Coordinate travel arrangements and itineraries

Set up and support technology platforms (e.g., Microsoft Teams, Zoom, Apple devices)

Assist with accessibility needs, including organizing materials for screen-reader use

Track action items and ensure timely follow-up

Be available, as needed, outside standard hours for urgent tech setup (compensated)

Accompany the CFO to daily activities (e.g., gym visits) to provide logistical support

Provide general day-to-day executive and administrative assistance

Qualifications:

Strong technical proficiency with Apple products, Microsoft Teams, Zoom, and similar platforms

Ability to quickly learn new tools, including accessibility-related technologies

Excellent organizational, communication, and time-management skills

High level of discretion, reliability, and sound judgment

Comfortable providing in-person support and accompaniment as needed

Must be comfortable around dogs

Compensation:

$27–$29 per hour (with additional compensation for after-hours support, as applicable)

To Apply:

Please send your resume to [e-mail]

An Equal Employment Opportunity Employer