Executive Assistant to Managing Partner | AI-Driven Ops & Travel

Advatix

New York, Northern (NY, KY)

Hybrid

USD 100,000 - 120,000

Full time

4 days ago

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Job summary

Advatix is seeking an experienced Executive Assistant in the Financial District of New York for a hands-on, highly organized role to support the Managing Partner. The ideal candidate will bring 7+ years of executive support, strong discretion, and a tech-forward mindset to streamline workflows with AI and modern productivity tools.

The position is full-time and on-site, offering a compensation range of $100,000–$120,000 per year.

Qualifications

Minimum 7+ years of dedicated Executive Assistant experience with senior executives.
Experience providing personal assistant support in addition to EA duties.
Discretion handling personal, financial and confidential information.
Experience managing inboxes, calendars, travel, and communications with competing priorities.
Proven ability to thrive in a fast-paced environment and be highly responsive.

Responsibilities

Manage and triage the Managing Partner's inbox and draft correspondence.
Maintain the Managing Partner's complex calendar and meeting schedule.
Coordinate domestic and international travel and related logistics.
Prepare information for meetings and commitments; ensure confidentiality.
Serve as liaison between the Managing Partner and internal/ external contacts.
Support personal matters and expense management as needed.
Leverage AI tools to optimize workflows and implement modern productivity solutions.
Oversee office operations across two locations and assist broader initiatives.