Catholic Charities - Administrative Assistant

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Onsite in Boston

Maternity leave coverage

Potential for permanent hire

Job summary

Beacon Hill Staffing Group, LLC in Boston is seeking an Administrative Assistant on a contract basis to support senior leaders and multiple departments. The role involves calendar management, meeting coordination, onboarding, and HR-related tasks, all performed onsite in Boston.

The position is a 3-6 month maternity leave coverage with potential for permanent hire and requires strong organization, discretion, and MS Office proficiency.

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent experience.
• Minimum 5+ years of administrative assistant experience, preferably supporting senior leaders or multiple departments.
• Strong organizational, multitasking, and time management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential employee and financial information with discretion.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with HRIS, ERP, or similar business systems preferred.
• Nonprofit, healthcare, or human services industry experience preferred.
• Valid driver's license and reliable transportation for occasional local travel.
• Ability to work independently and take initiative.
• Qualified candidates encouraged to apply for immediate consideration.

Responsibilities

• Provide administrative support to senior leadership, including calendar management and meeting coordination.
• Prepare meeting notes, presentations, slide decks, and briefing materials.
• Coordinate office supply inventory and general office operations.
• Process invoices and assist with financial reporting and documentation.
• Support policy updates and internal communications.
• Assist with recruiting activities, interview scheduling, and job posting management.
• Support onboarding, background screening, orientation materials, and employee records maintenance.
• Coordinate exit interview processes and routine HR correspondence.
• Assist with audits, contract administration, credit card program support, and financial file management.
• Maintain gift card distribution records and support department operations as needed.

Skills

Calendar management

Meeting coordination

Discretion with confidential info

Interpersonal communication

Time management

Education

Associate's or Bachelor's degree preferred, or equivalent experience

Tools

Microsoft Office Suite

HRIS

ERP

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. This Administrative Assistant contract position offers $27/hour and follows a Monday-Friday, 9:00 AM-5:00 PM schedule with a one-hour lunch. The role is based onsite in Boston and supports a nonprofit human services organization focused on providing community assistance, housing, childcare, and economic empowerment programs. This is a 3-6 month maternity leave coverage assignment with potential for permanent hire.

Key Responsibilities

• Provide administrative support to senior leadership, including calendar management and meeting coordination.
• Prepare meeting notes, presentations, slide decks, and briefing materials.
• Coordinate office supply inventory and general office operations.
• Process invoices and assist with financial reporting and documentation.
• Support policy updates and internal communications.
• Assist with recruiting activities, interview scheduling, and job posting management.
• Support onboarding, background screening, orientation materials, and employee records maintenance.
• Coordinate exit interview processes and routine HR correspondence.
• Assist with audits, contract administration, credit card program support, and financial file management.
• Maintain gift card distribution records and support department operations as needed.

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent experience.
• Minimum 5+ years of administrative assistant experience, preferably supporting senior leaders or multiple departments.
• Strong organizational, multitasking, and time management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential employee and financial information with discretion.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with HRIS, ERP, or similar business systems preferred.
• Nonprofit, healthcare, or human services industry experience preferred.
• Valid driver's license and reliable transportation for occasional local travel.
• Ability to work independently and take initiative.
• Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Beacon Hill. Employing the Future (TM)

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.