Office Manager

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 40,000 - 57,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Office Manager to support its Boston office on a 3+ month contract, with a pay rate of $35/hour and onsite work at One Boston Place, Boston. The role runs Monday–Friday from 8:30 AM to 5:30 PM and includes governance of daily office operations, vendor relationships, and onboarding activities.

Responsibilities include coordinating meetings, managing supplies and catering, and handling mail, expenses, and invoices while ensuring a polished environment

Qualifications

• 3–5 years of office management, administrative support, hospitality, workplace experience, or related experience.
• Strong Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
• Experience coordinating events, catering, office logistics, and vendor relationships.
• Ability to manage calendars, expenses, invoices, and administrative processes.
• Excellent communication, customer service, and interpersonal skills.
• Highly organized with strong attention to detail and the ability to multitask.
• Professional, dependable, and able to maintain confidentiality.
• Comfortable working independently in a fast-paced environment with changing priorities.
• Outgoing, friendly personality with a passion for creating a positive workplace experience.
• Experience supporting larger office environments and/or a hospitality background is strongly preferred.

Responsibilities

• Manage day-to-day office operations, facilities requests, and vendor relationships.
• Order and maintain office supplies, kitchen inventory, snacks, beverages, and catering.
• Welcome employees, visitors, candidates, and clients while maintaining a polished office environment.
• Coordinate meetings, conference room logistics, appointments, and office events.
• Oversee office mail, deliveries, invoices, expense tracking, and purchasing.
• Support onboarding activities and help create a positive new-hire experience.
• Coordinate office moves, workspace setups, and seating arrangements.
• Plan and execute employee engagement activities, team outings, and morale-building events.
• Prepare correspondence, maintain spreadsheets, answer phones, and provide administrative support.

Skills

Communication skills

Customer service

Interpersonal skills

Organization

Multitasking

Confidentiality

Independent work

Team orientation

Event planning

Vendor management

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a global management consulting firm specializing in commercial growth and business strategy, is seeking an Office Manager to support its Boston office. This is a 3+ month contract opportunity paying $35/hour, with the potential to convert permanently. The role is based onsite at One Boston Place in Boston and follows a Monday-Friday schedule from 8:30 AM to 5:30 PM.

Key Responsibilities

• Manage day-to-day office operations, facilities requests, and vendor relationships.
• Order and maintain office supplies, kitchen inventory, snacks, beverages, and catering.
• Welcome employees, visitors, candidates, and clients while maintaining a polished office environment.
• Coordinate meetings, conference room logistics, appointments, and office events.
• Oversee office mail, deliveries, invoices, expense tracking, and purchasing.
• Support onboarding activities and help create a positive new-hire experience.
• Coordinate office moves, workspace setups, and seating arrangements.
• Plan and execute employee engagement activities, team outings, and morale-building events.
• Prepare correspondence, maintain spreadsheets, answer phones, and provide administrative support as needed.

Candidate Qualifications

• 3-5 years of office management, administrative support, hospitality, workplace experience, or related experience.
• Strong Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
• Experience coordinating events, catering, office logistics, and vendor relationships.
• Ability to manage calendars, expenses, invoices, and administrative processes.
• Excellent communication, customer service, and interpersonal skills.
• Highly organized with strong attention to detail and the ability to multitask.
• Professional, dependable, and able to maintain confidentiality.
• Comfortable working independently in a fast-paced environment with changing priorities.
• Outgoing, friendly personality with a passion for creating a positive workplace experience.
• Experience supporting larger office environments and/or a hospitality background is strongly preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)