Temporary Administrative Assistant

Beacon Hill Staffing Group, LLC; Cambridge (MA); Hybrid; USD 46,000 - 48,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Beacon Hill Staffing Group, LLC in Cambridge, MA is seeking an Administrative Assistant to support HR and administrative operations within a research and academic innovation organization. The role offers a 35-hour work week with a hybrid schedule, requiring on-site work Tuesday through Thursday and remote work Monday and Friday.

The ideal candidate has 3+ years of administrative experience, an interest in HR, strong organizational and communication skills, and the ability to handle confidential

Qualifications

• 3+ years of administrative assistant experience preferred.
• Interest in Human Resources and HR operations.
• Strong organizational and multitasking skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Assist with data entry.
• Review, approve, and resolve weekly payroll issues.
• Process appointments, employee changes, and new hire paperwork.
• Prepare HR documents and correspondence.
• Maintain databases and mailing lists; update job posting logs.
• Coordinate temporary staffing requests; support meeting and event logistics.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Collaboration with diverse teams

Advanced computer proficiency

Discretion with confidential info

Education

Bachelor's degree

High school diploma + 5 years experience

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. This long-term temporary Administrative Assistant opportunity offers $25.50/hour for a 35-hour work week (9:00 AM to 5:00 PM) with a hybrid schedule requiring on-site work Tuesday through Thursday and remote work Monday and Friday. The role is based in Cambridge, MA within a research and academic innovation organization. This position supports HR and administrative operations and is ideal for candidates interested in developing a career in Human Resources.

Responsibilities:

• Assist with data entry
• Review, approve, and resolve weekly payroll issues
• Process appointments, employee changes, and new hire paperwork
• Prepare correspondence, letters, memos, and HR documents
• Maintain databases, directories, mailing lists, and job posting logs
• Update web pages and support compliance documentation tracking
• Coordinate temporary staffing requests
• Prepare purchase orders and process invoices and expenses
• Support meeting and event logistics, including catering and room reservations
• Perform additional administrative duties as assigned

Qualifications:

• 3+ years of administrative assistant experience preferred
• Interest in Human Resources and HR operations
• Strong organizational and multitasking skills
• Ability to handle confidential information with discretion
• Detail-oriented, resourceful, and adaptable
• Strong problem-solving and sound judgment abilities
• Excellent verbal and written communication skills
• Ability to work collaboratively with diverse teams
• Advanced computer proficiency
• Bachelor's degree with approximately 3 years of experience preferred, or 5 years of experience with a high school diploma
• Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

• medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)